Legal Technology Analyst - Ropes & Gray LLP

About Ropes & Gray:

Ropes & Gray is a preeminent, global law firm. The firm has been ranked in the top-three on The American Lawyer's prestigious "A-List" for seven years and is ranked #1 on Law.com International's "A-List" in the U.K.—rankings that honor the "Best of the Best" firms.

 

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.

 

The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

 

Ropes & Gray is an equal opportunity employer.

Overview:

Under the direction of the Manager of Legal Technology, the Legal Technology Analyst is responsible for all intermediate processes handled by the Legal Technology Department.  This position will work independently on small to medium sized matters, assist senior team members on large/complex matters, and delegate tasks to the junior members of the team as they support the firm's clients and case teams.

Responsibilities:

• Consult with case teams and senior legal technology team members to assess and support technology needs, and act as junior project manager throughout all stages of the litigation process. 
• Responsible for the hands-on technical support for litigation workflow tasks such as database creation and maintenance.
• Oversee data loading, formatting and delivery by junior team members. 
• Perform processes to normalize, mass edit or deduplicate data.  Overlay existing records in workspace.  Design coding layouts, create fields, and advises case team on database design.  Run search term reports and prepare electronic documents for case team’s review.  Export or produce records in a format that meets the project requested delivery specifications.
• Work with senior legal technology professionals to manage vendors, assuring deliverables meet requested specifications, and are delivered on schedule and on budget.   Oversee data acquisition and delivery to vendors.
• Work with senior legal technology professionals to review details on a matter in order to provide case team with optimal technology solutions, such as the use of analytics.  Troubleshoot and recommend technical solutions to case team issues.
• Utilize Relativity, Brainspace, Microsoft Access, Excel, Adobe, Case Notebook, Outlook, Sanction, vendor repositories, and editing and conversion tools.
• Perform Quality Control measures on all processes to ensure incoming and outgoing data files meet project-specific and industry standards.
• Maintain chain of custody tracking spreadsheets for data received and loaded for each project. 
• Communicate, correspond and interact with clients and outside entities under supervision of attorneys and senior legal technology professionals.
• Provide one-on-one or case team training and teach fundamental litigation technology classes in attorney and staff training programs.  Serve as a mentor to and provide leadership and training for Legal Technology Specialists.
• Comply with department and firm administrative procedures and policies. 
• Assist with firm and department projects as needed and perform other work-related duties as assigned.
• Responsible for working on client, firm and department related projects for 1600 hours per year with a minimum of 1500 hours being billed to client-related work.

 

 

ESSENTIAL CAPABILITIES:

• Able to maintain strict confidentiality of the firm's internal and personnel affairs.
• Able to interact effectively and professionally with all levels of personnel, including attorneys, paralegals and technical support personnel.
• Able to work as part of a case team and also independently at times.
• Able to be a proactive self-starter. 
• Able to learn new skills as technology evolves. 
• Possesses excellent attention to detail and follows through on deliverables.
• Flexible and able to respond quickly and positively to shifting demands and opportunities. 
• Able to work under tight deadlines, handle multiple, detailed tasks and anticipate when help will be needed from department members. 
• Team-oriented and able to share information, goals and opportunities.
• Able to plan, organize, prioritize and carry out multiple related activities. 
• Able to meet changing deadlines
• Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.
• Available to work overtime and flexible for national or international travel at short notice.

Qualifications:

• The successful candidate will have a bachelor’s degree and a minimum of three years of litigation technology support experience.
• Requires working knowledge of the litigation process and a strong understanding of the use of technology to support litigation efforts, specifically e‑discovery.  
• The position will involve significant contact with lawyers and paralegals and  require strong interpersonal, communication, project management and technology skills. 
• The candidate must be a self-starter, highly organized and a team player. 
• Knowledge of Microsoft Access, Visual Basic, XML, SQL or other programming a plus.

Comprehensive and Total Rewards Package:

Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is Boston/DC/CHI: $78,000 - $116,000, NY:$82,000 - $122,000 which represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.  

Working Conditions:

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.