Legal Sr On-Site Svcs Spec at Atriyo LLC

Role: Legal Sr On-Site Svcs Spec

Location: Palo Alto, CA, 94304 (onsite)

Shift: 09:00 am to 6:00 pm (Mon to Fri)

Job type: Temp to engage

Rate: $21.00/hr

EXP:1-3 years

Required Skills: Mail, Scan, Shipping, receiving

Summary

• *Must be fully vaccinated** 2 shots and booster required.
• DLA Piper Looking for someone who Has Confidence ability to make decision on his/her own open mindedness time management, organizational skills, teamwork, tech skills most important communication.
• Must have ability to multitask and time manage to handle multiple assignments over the course of the day and keeping requestors in the loop.
• Being flexible to adjust to compensate daily task allocation.
• There is some extensive standing and walking required.
• Must be able to lift up to 50lbs.
• The dress code is business professional.
• The worksite address is 3203 Hanover Street Ste.100 Palo Alto CA 94304 and parking is available.​

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Roles & Responsibilities
Provide imbedded support to specific floors or integrated practice groups.Detailed oriented

• Assist with coordinating projects that will be completed off site.
• Maintains logs for billing and assists in calculating charges for work or jobs performed.
• Maintains logs and work records to be utilized for tracking, management reports, inventory, and ordering of supplies.
• Distributes incoming mail and packages to designated drop points as well as office supplies and fax transmissions.
• Delivers completed reproduction work to pre-determined delivery areas. This may include delivery areas outside of the customers office location.
• Deliveries and pickups may require travel between offices or another office location.
• Performs duties related to the shipping and receiving of materials and packages
• Performs filing duties in conjunction with specific customer requests, which may include ‘purging’ and archiving old documents.
• Performs duties of print, copy scanning, file conversion, file naming, and encryption.
• Performs FTP (File Transfer Protocol) between computers and files for printing.
• Manage TOC (Table of Contents) –first page of electronic file.
• Perform duties that involve OCR (Optical Character Recognition) files to assist with key word search.
• Performs file formatting for printing in programs such as Microsoft Office Suite and Adobe Acrobat Pro.
• Performs daily quality checks on convenience copiers to ensure proper functionality.
• Responds to errors or troubled copy machines. Also works to clear paper jams.
• Maintains daily meter and service logs.
• Stocks and organizes convenience copier areas.
• Straightens, organizes, and manages firm conference and meeting rooms.
• Assists facilities with box moves, office moves, and occupant moves.
• Assists facilities with light maintenance duties.
• May perform occasional cleaning duties.
• May require periodic overtime on nights and weekends, including off-hour emergency response.
• Performs other duties as assigned.Microsoft Office ProficientMust be able to lift up to 50lbs. and stand/walk through the whole shift.

Must be vaccinatedParking is freeCOVID protocol is in place with gloves, masks…etc. available​

Minimum Qualifications

• ​Requires high school diploma or GED and1-2 years of related work experience. 
• Minimum of 2 years experience in legal industry is highly desired. 
• ABILITY TO PROVIDE AN EXCELLENT CUSTOMER EXPERIENCE, UTILIZING STRONG CUSTOMER SERVICE, PERSONAL AND COMMUNICATION SKILLS. 
• Some related copy job experience is preferred. May require valid driver’s license and minimum levels of auto insurance coverage per Ricoh. 
• Working knowledge of copier and other related equipment and repair is preferred. Ability to utilize a mixture of hardware and software to support functions such as cost recovery, document management and advanced workflow. 
• Requires knowledge and understanding of shipping/receiving procedures. Basis electronics knowledge is preferred. 
• Possesses ability to work independently and flexibly to complete projects. 
• Possesses ability to determine correct method and packing material as well as check packing slips for accuracy of incoming materials. 
• Possesses ability to comprehend instructions concerning mail delivery. Possesses troubleshooting and problem solving skills. 
• Possesses ability to read and comprehend written technical information in the form of manuals, parts books and related publications. 
• Possesses excellent customer relations skills and excellent verbal communication skills.