Legal Secretary at The Colwell Law Group

This is an on-site role in Rochester, NY. No relocation assistance is provided.

The Legal Secretary provides critical administrative and organizational support to attorneys in family and matrimonial law practice. This role provides secretarial duties with office management tasks, ensuring smooth day-to-day operations of the attorneys. The ideal candidate will have a strong understanding of legal processes related to family law, be highly organized, and possess excellent communication skills.

$45,000 - $55,000

Legal Secretary Duties:

• Maintain and organize client files, both in hard copy and electronically.
• Schedule client meetings, court hearings, and mediations; maintain attorney calendars.
• Handle confidential and sensitive information with discretion.
• File legal documents with courts (both in person and electronically) and serve as a point of contact for court personnel.
• Communicate with clients, opposing counsel, and court personnel via phone, email, and letters.
• Assist in trial preparation, including organizing exhibits and witness lists.

• Proven experience as a legal secretary, preferably in family and matrimonial law.
• Strong knowledge of family law processes, court procedures, and legal terminology.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and legal case management software.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Ability to maintain confidentiality and handle sensitive matters with professionalism.
• Possess a driver's license in good standing.

Benefits:  

• 401(k) retirement plan with a 4% matching contribution 
• Medical coverage with a national network and the firm pays for 75% of the Employee cost 
• Company paid $50,000 Life Insurance Policy 
• Dental, vision/Rx, pet, Aflac, and life insurance policy options 
• Paid time off 10 days of vacation, 7 days of personal, and 8 paid holidays 
• Collaborative management philosophy 
• Professional, respectful, and diverse work culture 

Working Conditions:  

• Full-time position, primarily in an office environment with frequent court appearances.  
• Regular travel to local courthouses and client meetings.  
• Potential for extended hours, especially during trial preparation or busy periods.  
• Travel to meetings and court appearances.