Legal Secretary (On-site) at HEPCO, Inc.

Our client, a respected organization, is seeking a skilled and experienced Legal Secretary to join their team. The ideal candidate will have a strong background in administrative support within a legal or government setting. This is a dynamic and fast-paced role that requires a detail-oriented professional who can effectively manage multiple tasks and work independently.

Key Responsibilities:

• Case Hearing Coordination: Assist with logistics for the hearing process, including scheduling, documentation, and preparation.
• Document Management: Proficiently operate Microsoft Office products (Word, Excel, PowerPoint) to prepare legal documents and correspondence.
• Postage and Certified Mail: Operate postage meter and manage the process for sending documents via certified mail.
• Call Management: Field incoming calls, assess the legal subject, and route to the appropriate attorney or department.
• Legal Document Coordination: Ensure proper coordination for the service of legal documents.
• Invoice Processing: Process invoices for service companies related to legal matters.
• Organizational Knowledge: Utilize knowledge of the structure and operations of the client’s organization to effectively manage workflows and case details.
• Confidentiality: Handle personal and confidential information professionally and in compliance with legal standards.
• Legal Interpretation: Ability to interpret laws, regulations, and other legal documents.
• Administrative Support: Maintain an organized workspace and manage multiple administrative tasks efficiently.

Qualifications:

• Proficiency with Microsoft Office: Extensive experience with Word, Excel, and PowerPoint.
• Experience in Legal or Government Settings: Previous experience in a legal or government environment, particularly with hearing processes and document coordination.
• Attention to Detail: Excellent organizational skills, ability to prioritize tasks effectively, and keen attention to detail.
• Call Management & Legal Routing: Experience handling legal inquiries and routing calls appropriately.
• Postage Meter & Certified Mail: Experience operating a postage meter and handling certified mail processes.
• Independent Worker: Able to work independently, manage workload, and maintain efficiency under pressure.
• Reliability & Flexibility: Dependable with a flexible approach to handling new tasks and overtime as needed.
• Confidentiality & Professionalism: Able to manage confidential information with discretion and professionalism.
• Experience with Cisco Telephone System: Knowledge of operating Cisco phones is a plus.
• Working Hours: Available to work from 9:00 AM - 5:00 PM, with the potential for overtime on short notice.

Benefits:

• Health Insurance
• Sick Time
• 401k

Location:
90 Church Street, New York, NY 10007

Duration: approximately 1 year
Apply by deadline: 12/4/2024
 

Pay Range: $20.00 - $25.00 per hour (Depending on experience and qualifications)

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.hepcoinc.com/privacy/

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.