LEGAL SECRETARY (LEGAL ASSISTANT II - III) NON CAREER - City of Long Beach

LEGAL SECRETARY (LEGAL ASSISTANT II - III) NON CAREER

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LEGAL SECRETARY (LEGAL ASSISTANT II - III) NON CAREER

Salary

$26.08 - $42.09 Hourly

Location

City of Long Beach, CA

Job Type

Unclassified - Full-Time, Temporary

Job Number

D18AN-LIT-12-24

Department

Law (UC)

Division

LAW-LITIGATION

Opening Date

12/11/2024

Closing Date

12/26/2024 11:59 AM Pacific

Description

Benefits

Questions

DESCRIPTION

The Long Beach City Attorney's Office is seeking an experienced civil litigation secretary (legal assistant) to join our Litigation Division. The successful candidate should have a significant civil litigation secretarial background and be able to provide direct secretarial support to two attorneys with little to no supervision. Each attorney in our division has a heavy caseload in one or more of the following practice areas: personal injury/wrongful death, civil rights, and/or employment. The position may be filled at a grade level II or III depending on the qualifications of the person selected.

SPECIAL NOTE

This is an "at-will" full-time temporary position to backfill a career employee while on leave. The appointed candidate will serve at the discretion of the City Attorney, and can be terminated at any time. In such an event, the candidate has no right to any appeal or grievance procedure under any rule or regulation of the City of Long Beach.

EXAMPLES OF DUTIES

Maintain litigation calendar, which requires knowledge of court filing deadlines; track deadlines; and coordinate/schedule meetings, depositions, and appearances for attorney(s);

Prepare, file, and serve legal documents (pleadings, discovery, motions, briefs, subpoenas, trial documents/binders) in compliance with applicable rules;

Organize and maintain litigation case files;

Ensure all case materials are entered into electronic case management system;

Communicate in a courteous and professional manner with clients (including City management), City employees, witnesses, experts, vendors, opposing counsel, and court personnel;

Provide back-up support to other Litigation Division attorneys as needed;

Perform other related duties as required.

REQUIREMENTS TO FILE

Three (3) years of paid, full-time experience working as a civil litigation secretary.

SUCCESSFUL CANDIDATES WILL DEMONSTRATE

Extensive experience drafting civil litigation documents, such as pleadings, discovery, motions, and trial documents;

Knowledge of California civil procedure and Superior Court rules for litigation, including e-filing process and civil discovery;

Experience with court deadline calendaring and scheduling for supported attorney(s);

Ability to accurately type at a minimum rate of 50 words per minute, as well as proficiency with Microsoft Word and Outlook;

Excellent communication, proofreading, typing, and editing skills;

Strong organizing skills;

Attention-to-detail;

Discretion when dealing with confidential matters;

Being reliable and a team player;

Knowledge of Federal litigation practice and court procedures is a plus.

SELECTION PROCEDURE

This recruitment will close at 11:59 PM Pacific Time onWednesday, December 24, 2024. To be considered, please submit an online application,including a cover letter and resume, in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. For questions regarding this recruitment, please email the Office of the City Attorney at cityattorney@longbeach.gov.

The City of Long Beach is anEqual Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to theCalifornia Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act.

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact the Office of the City Attorney two (2)business days prior to the interview(s) at (562) 570-2200.

In support of the City's language Access Policy, bilingual skills (Spanish, Khmer and/ or Tagalog) are desirable for positions interacting with the public.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance

• Life Insurance

• Retirement Plan (P.E.R.S.)

• Paid Vacation, Personal Holidays and Sick Leave

• Deferred Compensation

• Credit Union Membership

• Free Bus Transportation (Long Beach Transit)

• Flexible Spending Accounts

• Free Employee Parking

• Paid Parental Leave*

*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

01

Applicants must clearly demonstrate their qualifying education and experience in the following supplemental questions. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Do you understand that the purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position?

Yes

No

02

You are required to attach a resume and cover letter to your online application. Failure to attach required documents will result in the application being incomplete and will not be considered. Did you attach a resume and cover letter?

Yes

No

03

Describe your experience working in one or more of the following legal practice areas: civil rights, employment, personal injury/wrongful death. If none, please indicate N/A.

04

Describe your experience working with federal civil practice and procedure. If none, please indicate N/A.

05

Describe your experience working with civil litigation documents (e.g., pleadings, motions, discovery, trial documents, etc.). If none, please indicate N/A.

06

Describe your proficiency with Microsoft Word (e.g. Limited/no experience, Basic, Intermediate, or Advanced). If none, please indicate N/A.

07

Describe your proficiency with Microsoft Outlook (e.g. Limited/No experience, Basic, Intermediate or Advanced). If none, please indicate N/A.

08

Describe your experience working with: (1) legal case management software, and (2) calculating deadlines, both manually and with the assistance of calendaring software. If none, please indicate N/A.

09

Have you directly supported more than one attorney at a time? If so, how many attorneys did you support, and what was the average caseload for the attorneys? If none, please indicate N/A.

10

Do you certify that you personally provided the above information; that the information is accurate and complete to the best of your knowledge; and understand that providing false information may cancel any terms, conditions, or privileges of employment.

Required Question

Agency

City of Long Beach

Department

Law (UC)

Address

411 W. Ocean Blvd., 9th Fl

Long Beach, California, 90802

Phone

(562) 570-2200

Website

https://www.governmentjobs.com/careers/longbeach

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