Legal Secretary - American Technology Consulting

Purpose of Position/Summary:The Legal Assistant provides all legal, administrative, and clerical support tothe OUCC’s technical staff and attorneys. The position plays a central role inhelping to maintain, organize, and process information (records, tariffs, andfiles - both electronic and hard copy) in compliance with established standardsand helps to ensure the efficiency and effectiveness of division operations.Essential Duties/Responsibilities:In addition to general administrative and clerical duties and responsibilities(e.g. - answering telephones, processing mail, filings, proofreading reports,making and distributing hard copies of certain documents, process tariffs,etc.), the Legal Assistant is responsible for performing a variety of case -specific tasks including tracking and reporting on certain activities andchanges and maintaining various spreadsheets and databases. The legal assistantsare responsible for preparing all legal filings, discovery, motions, and allother documents written by the agency’s lawyers and technical analysts. They arealso responsible for ensuring all filed documents are properly served on allparties to a case and for calendaring all dates.The Legal Assistant is also expected to become a Subject Matter Expert (SME) inexisting and emerging IT capabilities within the OUCC. As such, this positionmay become involved with research and reporting on various topics in support ofCommission cases and projects.PRIMARY RESPONSIBILITIESManages and processes all case and non-case related information/documents.Supports and assists technical staff and attorneys as assigned.Supports and assists all Administrative Assistants in coordinating daily workschedules.Maintains calendar dates (in Outlook) for all active cases.Setup and coordinate meetings and conferences.Organizes case files for attorneys in preparation of evidentiary hearings.Contributes to overall Agency and Division goals.Interacts with public and external contacts as frontline administrativeassistant.Creates and modifies documents using Microsoft Office Suite, including Word,Excel, Adobe pdf.Perform general clerical duties including but not limited to copying, faxing,mailing, and filing.Maintains files in Microsoft Dynamics as well as other emerging IT applications.Tracks activities and maintains various spreadsheets and databases.Maintains any required Division records and reports.Performs other duties as assigned.Job Requirements:• Exceptionally strong organizational skills, including meticulous attention todetail and ability to work on multiple cases and assignments simultaneously.• Excellent time management skills, including ability to perform and completetasks under deadline pressure.• Excellent verbal and written communication skills, capable of interfacing withall levels of the organization in a dependable, self-motivated, andteam-oriented manner.• Sensitivity to confidential and redacted information in legal filings;• Knowledge and skill in developing and maintaining case files and otherdocuments;• Ability to work independently and in teams both in a timely and well organizedmanner;• General knowledge of Agency’s Microsoft Dynamics system.• Proficiency in using Microsoft Office software (Word, Excel, SharePoint);This position requires a high school diploma. Some college or vocationaltraining and at least 2 years of applicable experience are desired. The LegalAssistant must be able to communicate effectively both orally and in writing andis expected to provide a business image that is professional, well-organized,and helpful. A working knowledge of Microsoft Office Suite is required, andincumbent must be able to quickly learn new computer applications. Experiencewith Microsoft Excel and other office-based programs is a plus.Supervisory Responsibilities/Direct Reports:The Legal Assistants have no supervisory responsibilities.Difficulty of Work:Work is of average difficulty, but at times requires better than average abilityto perform many tasks at the same time. Attention to detail and the ability tounderstand legal and regulatory terminology are also crucial.Responsibility:The Legal Assistant is expected to complete filings and additional assignedtasks in a consistently accurate and timely manner. The Legal Assistant isresponsible for being able to contact appropriate staff as required at any time.Personal Work Relationships:Necessary working relationships and contacts are broad in scope and includestaff throughout the OUCC, relevant IURC staff, utility industryrepresentatives, and the general public.Physical Effort:Work requires normal physical demands as required for general filing, sitting,typing, and reading.Working Conditions:Work performed in an office environment.