Legal Secretary at Eclipse Legal Search

Job Description: Legal Assistant

Position Summary

We are seeking a skilled and detail-oriented Legal Assistant to join our dynamic legal team. The ideal candidate will provide comprehensive administrative and clerical support to a group of attorneys. This role requires strong word processing skills, familiarity with electronic court filings (ECF), and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities

• Word Processing and Document Management
• Draft, edit, and format legal documents, correspondence, and forms with accuracy and attention to detail.
• Manage document execution, including obtaining signatures and ensuring compliance with filing requirements.
• Maintain organized filing systems for electronic and physical documents.
• Court Filings and Communication
• Prepare and submit electronic court filings (ECF) in accordance with local, state, and federal court requirements.
• Handle paper filings when necessary, ensuring deadlines and procedural accuracy are met.
• Communicate with courts, clients, and opposing counsel as needed to coordinate filings and resolve inquiries.
• Administrative Support
• Answer phone calls, manage attorney calendars, and schedule meetings or court appearances.
• Monitor and manage deadlines, ensuring all tasks are completed in a timely manner.
• Coordinate travel arrangements and maintain expense reports for attorneys.
• Team Collaboration
• Serve as a point of contact for attorneys, clients, and court personnel.
• Collaborate with other administrative staff to ensure the office runs smoothly.

Qualifications and Skills

• 2-10 years of experience as a legal assistant or in a similar role.
• Proficiency in Microsoft Word, Excel, and other relevant software.
• Knowledge of electronic court filing systems (e.g., PACER, state-specific platforms).
• Strong typing skills and attention to detail.
• Excellent organizational and multitasking abilities.
• Effective written and verbal communication skills.
• Ability to handle confidential information with discretion.

Preferred Attributes

• Familiarity with legal terminology and court procedures.
• Prior experience supporting multiple attorneys or working in a law firm setting.

Work Environment

This is an in-office position requiring a proactive and adaptable individual who thrives in a collaborative legal environment.