Legal Secretary - Floater (52465) - Gables Search Group
Houston, TX
About the Job
Our client, a Houston area law firm, has a new opportunity for an experienced Legal Secretary/Legal Administrative Assistant to work as a Floater at their firm. While working both independently and collaboratively to accomplish a dynamic set of tasks as may be assigned, day-to-day responsibilities include, but are not limited to:
- Assist with planning and attending meetings of the Board of Directors of the firm’s municipal utility district clients and take notes of all board actions and decisions.
- Draft and prepare agendas, orders, and resolution required for Board of Directors meetings and prepare multi- lingual agendas for election matters (outside translation services are used).
- Ensure that the Board of Directors follows proper legal procedures at meetings (such as no entering into executive session inappropriately).
- Prepare minutes of the Board meetings.
- Interact with the Directors of the districts as well as the other consultants for the districts, including engineers, operators, bookkeepers, and tax assessor/collectors.
- Prepares documents for obtaining the approval for annexation of land to districts and administers the applications for such approval.
- Provide documents for the required annual review of investment policies and investment strategies; prepare required certificate pages.
- Maintain district files and permanent documents.
- Review and finalize correspondence, including proofreading, editing and redlining.
- Record all client billable hours on the firm's tracking system timely.
Requirements:
- 5 or more years of experience supporting multiple litigation attorneys in a law firm setting.
- Experience supporting litigation and corporate attorneys is required.
- Advanced knowledge of all Microsoft Office suite of programs (especially Word, Outlook, Excel), Workshare Compare, and NetDocs (or other document management systems) required.
- Working knowledge of Adobe Acrobat.
- Knowledge of Texas real property online recordings (CSC - ePrepare), Texas Secretary of State recordings/searches (SOS Direct), and Texas Comptroller (eSystems) helpful.
Compensation is salary with overtime pay and is competitive based on experience or skill level; yearly, discretionary bonus possible. Medical, dental, vision, life and disability insurances offered (with several no-cost options for employee coverage available); 401(k) retirement plan (with employer matching and discretionary, yearly plan profit- sharing); Paid Holidays; Paid Time Off; Fully Paid Parking. 37.5 hour work week.
Source : Gables Search Group