Legal Secretary/Administrative Assistant (52435) - R.L. Barclay & Associates
Houston, TX
About the Job
Our client, a Houston area law firm, has a new opportunity for an experienced Legal Secretary/Legal Administrative Assistant. Legal Assistants in this practice group work with a high level of responsibility both independently and in coordination with attorneys to provide skilled and substantive transactional legal services to the practice group’s clients, which include municipal utility districts (MUDs) and other special purpose districts located throughout Texas. The work regularly involves direct client contact through work with the district’s governing board of directors and the district’s professional, outside consultants.
While working both independently and collaboratively to accomplish a dynamic set of tasks as may be assigned, day-to-day responsibilities include, but are not limited to:
- Assist with planning and attending meetings of the Board of Directors of the firm’s municipal utility district clients and take notes of all board actions and decisions.
- Draft and prepare agendas, orders, and resolution required for Board of Directors meetings and prepare multi- lingual agendas for election matters (outside translation services are used).
- Ensure that the Board of Directors follows proper legal procedures at meetings (such as no entering into executive session inappropriately).
- Prepare minutes of the Board meetings.
- Interact with the Directors of the districts as well as the other consultants for the districts, including engineers, operators, bookkeepers, and tax assessor/collectors.
- Prepares documents for obtaining the approval for annexation of land to districts and administers the applications for such approval.
- Provide documents for the required annual review of investment policies and investment strategies; prepare required certificate pages.
- Maintain district files and permanent documents.
- Review and finalize correspondence, including proofreading, editing and redlining.
- Record all client billable hours on the firm's tracking system timely.
Requirements:
- 5 or more years of experience supporting multiple transactional attorneys in a law firm setting. Ideal experience includes real estate, real estate development, corporate governance, bond/finance, governmental, municipal, real estate development, MUDs, water districts, special districts, administrative districts and/or water law issues.
- Advanced knowledge of all Microsoft Office suite of programs (especially Word, Outlook, Excel), Workshare Compare, and NetDocs (or other document management systems) required.
- Working knowledge of Adobe Acrobat.
- Knowledge of Texas real property online recordings (CSC - ePrepare), Texas Secretary of State recordings/searches (SOS Direct), and Texas Comptroller (eSystems) helpful.
Compensation is salary with overtime pay and is competitive based on experience or skill level; yearly, discretionary bonus possible. Medical, dental, vision, life and disability insurances offered (with several no-cost options for employee coverage available); 401(k) retirement plan (with employer matching and discretionary, yearly plan profit- sharing); Paid Holidays; Paid Time Off; Fully Paid Parking. 37.5 hour work week.
Source : R.L. Barclay & Associates