Legal Secretary / Administrative Assistant (51013) - R.L. Barclay & Associates
Houston, TX
About the Job
Our client is looking to hire an experienced Legal Secretary/Legal Administrative Assistant to join their team in Downtown Houston, supporting multiple sections of the firm. The Litigation Legal Administrative Assistant supports the delivery of quality legal services to clients by providing complex and specialized secretarial and administrative assistance to attorneys.
Essential Duties & Responsibilities
Specific duties of this position include, but are not limited to:
- Provide excellent customer service: answer phone lines and communicate with clients.
- Draft standard pleadings, correspondence, memoranda, and other documents.
- Perform e-filings, prepare pleadings notebooks, update indexes and prepare exhibits.
- Maintain and organize files.
- Participate in the timely review and submission of prebills and/or client bills.
- Accurately file court documents both electronically and in document form, and determine and follow any local or judge specific requirements related to same.
- Coordinate and make arrangements for travel and meetings.
- Accurately prepare and submits client intake forms.
- Regularly update client files, notebooks, and pleading indices.
- Maintain attorney specific case lists, charts, and status of cases and outcomes.
- Enter, review and revise timesheets accurately.
- Proofread all documents to ensure accuracy and completeness.
- Understand and comply with office policies concerning file management, case lists, filing and recordkeeping.
- Effectively manage and monitor calendaring of deadlines and key dates.
- 5 or more years of experience working in a law firm environment required.
- Proficient knowledge of legal documents, formatting, table of contents and table of authorities, styles, track changes, inserting and labeling pdf documents, and converting pdf documents to Word required.
- Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook) required.
- Experience working with a Document Management System, like iManage, required.
- Experience with time entry, e-Filing, and database software required.
- Experience opening files and running conflict checks.
- Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation.
- Ability to work effectively and proactively within a team environment.
- Strong time management skills and the ability to work under pressure in a fast-paced environment.
- Ability to coordinate multiple tasks concurrently and to meet deadlines.
- Strong organizational skills, interpersonal skills, and attention to detail.
- There is occasional overtime required.
- The ideal candidate should have excellent proofreading skills.
Source : R.L. Barclay & Associates