Legal Receptionist & Switchboard at Atriyo LLC

Role: Legal Receptionist & Switchboard

Job Type: Temp to engage.

Shift: 8:30 am to 5:30 pm (Mon- Fri)

Rate: $18/hr 

Location: Miami, FL, 33131(onsite)

Benefits:  Eye Care, Dental, Medical

Address: 100 SE 2nd St 44th fl Miami Fl 33131 parking is reimbursed

Summary

• No Covid Vax policy
  Read responsibilities for better understanding.
• Seeking an experienced, professional receptionist with some hospitality exp. 
• That will be ordering lunch, stocking the kitchen etc with tea, coffee, etc. 
• There is not extensive lifting, walking or standing but sometimes, based on the day there may be. Anything above 50# there will be help
• Seeking someone with customer service, customer-facing, and longevity on jobs. 
• PC experience, problem solving, and ability to interact in a professional manner as it is a law office.
• The dress code is Well-groomed and Business Casual as it is for a Receptionist at a Law Firm and are the first face they see

Roles & Responsibilities

• Provides exceptional customer service to the firm by performing a variety of job duties and responsibilities within the Legal environment. 
• Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services. 
• Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach. 
• Schedules meeting rooms, insuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients meeting times. 
• Answers all incoming telephone calls made to the firm, by following firm/Ricoh phone etiquette expectations and ensuring communication at a professional level. 
• Engages in company and community service events or firm initiatives, philanthropies. 
• Performs light clerical/admin asst duties: 
• Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required. 
• Prepares documents, maintains files and calendars, schedules appointments and meetings as required. 
• Prepares legal documents and correspondence from draft or dictated text as required.
• Manages calendars and assists in meeting deadlines as required. 
• Provides light housekeeping duties, maintaining an organized work space.
• Provides “value added” services as approved by Site Manager/Supervisor. 
• Builds professional relationships with clients as well as employees within the firm. 
• Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture.
• Understands firm culture and expectations in regards to greeting clients and other visitors to the firm.
• Maintain proper visitor and guest security procedures as laid out by Ricoh and the firm.
• Monitors whereabouts of attorney’s and staff in order to appropriately handle telephone calls, visitors and / or questions. 
• Serve as firm concierge in regards to guests, clients and staff, familiarizing themselves with the area, restaurants, coffee houses etc.
• Maintain professional appearance and cleanliness of firm lobby.
• Orders supplies when necessary, organize supply room, supply closets etc. 
• Performs light hospitality when necessary, coffee, water, order food, drinks. 
• Performs other duties as assigned.

Required Skills

• mailroom
• ordering