Legal Receptionist - Hartford, CT! - PeopleShare Inc

PeopleShare is Now Hiring a Legal Recepicinist!

Are you a people person with a passion for customer service?

Do you thrive in a professional environment where you can make a great first impression?

Join our team as a Legal Receptionist at our Hartford office, and play a key role in creating a welcoming experience for our valued clients and team members!
Key Details

• Location: Hartford, CT
• Pay Rate: $22 per hour
• Dress Code: Business casual (no jeans)
• Schedule: Monday to Friday, 8:00 AM to 5:00 PM, with a total of 45 regular hours per week

Daily Duties

• 70% Reception: Answering phones, greeting guests
• Making coffee and ensuring coffee supplies are replenished
• Assisting in the Mailroom when needed
• No extensive lifting, standing, or walking
• Reception background required; ability to provide a high level of customer service and communicate positively with attorneys and clients
• Worksite: CT 06103 United States

Responsibilities

• Provide exceptional customer service within the legal environment
• Maintain utmost professionalism and willingness to assist legal customers, including law partners, paralegals, and legal administrative assistants with value-added services
• Meet and greet all visitors and employees with a professional welcome, going above and beyond in service
• Schedule meeting rooms, ensuring each room has necessary supplies, beverages, and video conferencing equipment before clients' meeting times
• Answer all incoming telephone calls according to firm/Ricoh phone etiquette expectations, ensuring professional communication
• Engage in company and community service events, firm initiatives, and philanthropies
• Perform light clerical/admin assistant duties:
  • Conduct a range of clerical tasks requiring knowledge of legal procedures and terminology
  • Prepare documents, maintain files and calendars, and schedule appointments and meetings as needed
  • Prepare legal documents and correspondence from drafts or dictated text as required
  • Manage calendars and assist in meeting deadlines
• Perform light housekeeping duties, maintaining an organized workspace
• Provide "value-added" services as approved by Site Manager/Supervisor
• Build professional relationships with clients and employees within the firm
• Educate oneself on firm culture, key personnel, and assimilate into the culture
• Understand firm culture and expectations regarding greeting clients and visitors
• Maintain proper visitor and guest security procedures per Ricoh and firm guidelines
• Monitor the whereabouts of attorneys and staff to appropriately handle calls, visitors, and questions
• Serve as firm concierge for guests, clients, and staff, familiarizing with the area, restaurants, coffee houses, etc.
• Maintain a professional appearance and cleanliness of the firm lobby
• Order supplies as necessary and organize the supply room and closets
• Provide light hospitality, including coffee, water, and ordering food and drinks
• Perform other duties as assigned

Skills and Qualifications:

• Experience with records management, printing, or mail sorting is preferred.
• Basic computer literacy (training on specific programs provided).
• Ability to work on your feet and lift up to 20 lbs as needed.
• Strong organizational skills with a keen eye for detail and quality control.
• Flexibility to adapt to changing tasks and schedules.

PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.

PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

IND99

Requirements: Job Type: Temporary Post Date: 11/13/2024