Legal Receptionist - 20/hour at Beacon Hill Staffing Group, LLC
Greensboro, NC 27401
About the Job
The Legal Team Assistant provides administrative support to attorneys office-wide, to the Client Services Team (CST), the Attorney Resource Center (ARC) and/or the local office. The Legal Team Assistant works collaboratively and cooperatively with others in a team-oriented environment to deliver the highest level of service to internal and external clients.
ESSENTIAL FUNCTIONS:
Provide administrative support to attorney teams office-wide, including, but not limited to, the following:
- Prepare legal correspondence, printing, scanning, or converting various documents;
- Process check requests and attorneys' expenses as needed;
- Prepare materials for filing with courts and coordinate delivery to local courts;
- Prepare overnight/mail service deliveries;
- Create and maintain original and electronic client case files, including using appropriate document management software;
- Search and review electronic files and circulate to appropriate parties per instructions;
- Ensure proper indexing and filing of legal documents;
- Retrieve case files and prepare files for closing in accordance with the Information Governance departmental procedures;
- Prepare closed case files for off-site storage;
- Work collaboratively and proactively with the Office Administrator to complete local office projects, tasks and initiatives.
- Work collaboratively and proactively with the CST Specialists, ARC Team, and other Legal Team Assistants;
- Collaborate with resources inside and outside the firm as appropriate to complete projects and tasks; and
- Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality.
ADDITIONAL FUNCTIONS:
- Other related duties, as assigned;
- Main backup to all front-end activities;
- Understanding of all Records processes.
QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):
Education:
- Associate's Degree preferred; applicable work experience may be considered in lieu of a degree.
Experience:
- Minimum of three (3) years related experience in a law firm environment preferred.
Knowledge, Skills, & Abilities:
- Must exhibit initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.
- Working knowledge of office equipment, including personal computer, copier, telephone, transcription equipment, etc.
- Keyboarding skills of 60 wpm or higher required.
- Working knowledge of the MS Office Suite including Outlook, Word, Excel and PowerPoint.
- Strong verbal and written communication skills. High level of interpersonal skills required to handle sensitive and confidential situations.
- Position requires a highly professional demeanor and appearance including possessing excellent poise, tact and diplomacy and the ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Salary
20 - 21 /hour