Legal Practice Assistant - Troutman Pepper Hamilton Sanders

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Legal Practice Assistant (LPA) may perform work under the direction of more senior legal admin support with some direct interaction with attorneys and limited interactions with clients. This includes a variety of routine administrative tasks, leveraging technology and partnering with other Legal Practice Assistants as needed to meet attorney and practice group needs.

Essential Duties and Responsibilities: 

• Performs a wide range of routine administrative tasks for attorneys and other timekeepers.
• Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks.
• Process expense reimbursement requests and process invoices.
• Prepare and update reports and presentations using Microsoft Office Suite and applying firm branding and style guide standards.
• Handle tasks related to client billing, such as distribution and review of client invoices; maintain current knowledge of billing requirements from clients.
• Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.
• Prepare routine correspondence, read, and route mail, conduct general research and responsible for file maintenance.
• Handles complex edits in legal documents.
• Provide coverage for phone contacts and routing of voice mail messages.
• Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manage schedule changes for events and meetings.
• Arrange domestic and international travel and create and submit related expense reports.
• Collaborate with resources inside and outside the firm, as appropriate, to complete projects or tasks.
• Provide overflow assistance to administrative legal support team.
• Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.

Knowledge, Skills, and Abilities:

• Demonstrate a willingness to learn and develop skills as an independent thinker.
• Demonstrate a "can do" attitude and initiative to assist on a variety of projects.
• Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse groups of people at various levels within the firm, clients, and vendors.
• Ability to provide quality client service to both internal and external clients effectively and professionally.
• Ability to manage multiple projects in a deadline-driven environment.
• Ability to take initiative, set priorities, and see projects through to completion.
• Ability to work effectively both independently and with a team to promote consistent and efficient workflow processes.
• Ability to communicate effectively, both verbal and written.
• Excellent grammar, punctuation, and proof-reading skills.
• Ability to maintain the confidentiality of attorney and client information.
• Advanced knowledge of Microsoft Office, particularly Word, Excel, and PowerPoint.
• Ability to solve complex problems and exercise good judgement based on the analysis of multiple sources of information.

Education and/or Experience: 

• A bachelor’s degree from an accredited college or university or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.
• Minimum of five (5) years of experience working in an administrative support role in a legal or professional services environment.
• Experience working in Construction and real estate development practices is preferred.

#LI-Onsite

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. 

This position description is intended to describe the general content of and requirements for the performance of the job.  The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

California Applicants: Please visit our Privacy Notice and Notice at Collection to learn about our information practices in the Job Application and Employment context.

Equal Employment Opportunity
Troutman Pepper adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, education, training, and/or experience.