Legal Office Admin - Adams & Martin Group

Legal Admin Assistant

Job Overview:

Adams & Martin Group has partnered with a leading law firm to find an experienced Legal Admin Assistant to support the office in areas of human resources, payroll, and general office administration. This full-time position offers a competitive salary ranging from $50,000 to $55,000, depending on experience.

Key Responsibilities:

Human Resources & Employee Records:

• Maintain and update employee personnel files in compliance with company policies and legal requirements.
• Assist in setting up new employees with insurance benefits (medical, dental, life, STD/LTD), and update insurance information as necessary (salary changes, address updates, etc.).
• Track employee eligibility for 401(k)/Roth enrollment at their 6-month anniversary.
• Update and maintain the company's employee birthday and anniversary list.
• Communicate with insurance representatives for renewals and employee inquiries.
• Assist in managing employee eligibility and FSA spending plans for employees enrolled.

Payroll Administration:

• Verify employee timesheets for accuracy and approval.
• Enter hours worked, salary information, and employee contributions (401k/Roth) into the payroll system.
• Record payroll information in Soluno and ensure it is correctly processed.
• Ensure PTO, sick leave, and vacation time used is properly entered and tracked on spreadsheets.
• Prepare and submit 1099 reports to the accountant for processing.
• Work closely with the 401k representative to ensure annual Safe Harbor and Profit Sharing reports are completed accurately.
• Distribute W2 forms to employees and ensure proper distribution for tax reporting.
• Process and facilitate the EDB transfer in the bank, entering relevant information into Soluno.

Accounts Payable & Administration:

• Assist with accounts payable processing and other financial administrative duties.
• Maintain accurate records and receipts for expense reimbursements and bill payments.
• Help ensure timely payments for company expenses and vendor accounts.

Office Administration & General Support:

• Set up new employees with office equipment (computer, phone, printer, etc.).
• Maintain and update the company employee directory for emergency and office closure use.
• Serve as the primary point of contact for parking management and assist staff with parking arrangements.
• Provide general administrative support to the office, assisting with various office tasks and errands as needed.
• Assist with building security-related matters and office closure communication when needed.
  
  

Qualifications:

• 3 to 5 years of experience in office administration and human resources.
• Strong knowledge of payroll processes and tax reporting (1099, W2).
• Experience with HR systems and employee benefits administration, including 401(k) and insurance plans.
• Excellent organizational skills and attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Strong communication skills, both written and verbal.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Prior experience in a legal or professional services environment is a plus.
  
  

Required Work Hours:

Monday to Friday, 8:00 AM to 5:00 PM

Benefits:

Full-time employees receive medical, dental, life, LTD & STD insurance premiums paid by the firm. The company also offers a 401k plan with a safe harbor match.

Additional Details:

Salary ranges from $50,000 to $55,000 per year, based on experience.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated