Legal Litigation Secretary - Float - Greenbaum Rowe Smith & Davis, LLP

Roseland, NJ 07068

About the Job

In our Roseland, NJ office, we have a full-time in-house position for an experienced Float Legal Secretary. In this position, you will provide interim coverage and a variety of assignments, which will necessitate the ability to seamlessly integrate across various areas of law. Candidates must be self-starters with strong organizational skills, document management abilities, and an aptitude to manage various priorities. Must have a friendly disposition and the flexibility to switch secretarial techniques from day to day and assignment to assignment. Qualified candidates must have prior experience in a float capacity, preferably 3+ years or more at a busy law firm that specializes in Family Law and general Litigation.

Position Requirements and Essential Duties Responsibilities:

To assist our family law practice, you must be proficient in trial preparation and litigation. The ideal candidate will have excellent organizational, grammatical, and interpersonal skills, as well as the ability to manage a large workload with dictation in a high-volume, fast-paced office.

Responsibilities include, but are not limited to the following:

Perform general administration and secretarial tasks such as typing and proofreading documents, maintaining files, and answering phones.
Assist with call screening and directing.
Assist with the intake process for potential clients.
Create, organize, and maintain hardcopy and electronic client files.
Enter time entries of client work.
Serve as liaison between busy attorneys through interactions with clients, court staff, attorneys, prospective clients, and other supporting professionals and third parties through heavy electronic correspondence;
Must be able to successfully communicate with clients, adversaries, and Courts, as well as handle high-volume work and dictation in a fast-paced atmosphere.
Assist with drafting, editing, collating, and finalizing correspondence, pleadings, motions, case information statements, and appellate applications.
Assist with gathering, organizing, compiling, and indexing documents received from clients, financial organizations, and businesses; propounding discovery demands and subpoenas on adversaries and/or relevant third parties.
Keep track of the attorneys' calendars.
Tracking timelines for motion practice, pleading submissions, discovery exchanges, depositions, and deadlines.
Submit documents to the Court on paper and via JEDS or Appellate eCourts.
Contribute to the team by diligently and thoroughly completing assigned tasks, duties, and projects
Assists with other administrative duties as assigned.

Education & Experience:

HS or GED Equivalent required.
3+ years working in a busy NJ law firm.
Knowledge of the NJ Civil Court System.
Experience with the Child Support Guideline program.
Proficient in Office 365 software, iManage, and state and federal e-filing.

The annual compensation range for this position is between $60,000 and $65,000. Actual pay will be determined by education, certifications, experience, and other job-related considerations permitted by law. Only those who meet the core requirements will be reviewed and contacted for an interview. This is a full-time position the work schedule is M-F, 9:00 a.m. to 5:00 p.m., with flexibility for overtime as needed. Clearance of standard background screening is required before an offer of employment.

Please submit your resume for immediate review, including a brief overview of the law practice areas in which you have past professional experience. All communications must be sent to HR@Greenbaumlaw.com with the job code FLOAT2023R in the subject line. No phone inquiries. Recruiters' resumes will not be accepted for this position.

Greenbaum, Rowe, Smith & Davis, LLP is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at the firm are considered without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, veteran status, or genetic information, among other protected bases.

About Greenbaum Rowe Smith & Davis, LLP:

Greenbaum, Rowe, Smith & Davis is a recognized leader among New Jersey law firms, with deep roots in the state and a far-reaching knowledge of New Jersey legal issues. True to that identity, we understand the “ins and outs” and the inherent complexities of handling legal challenges in New Jersey, knowledge which translates directly into an advantage for our clients.We are dedicated to providing pragmatic, resourceful and cost-effective representation, in combination with reliable and responsive client service. Our approach is collaborative and consistent — we get the job done, both here in New Jersey and in other jurisdictions. We've been doing just that for the past century.The strengths of our practice are rooted in solid experience. We are known for our business savvy, and as proactive problem solvers, successful deal makers and prolific thought leaders. We handle our clients’ most challenging disputes and sophisticated transactions, and proudly serve as their longtime trusted advisers. Above all else, our goal is always to help clients overcome challenges and capitalize on opportunities. Our areas of expertise are diverse and comprehensive in scope. We take a practical, creative and highly personalized approach to the work at hand. Whether we’re retained to structure a transaction, serve as strategic counsel, or represent a client in a dispute or litigation, we strive to earn the loyalty and respect of our clients by delivering results that meet their specific goals and objectives.Our long history has built the foundation that we stand upon today, and we honor the many accomplishments that define our first one hundred years. Moving forward as a 21st century enterprise, we resolutely embrace our changing world with the foresight and flexibility needed to meet the continually evolving needs of our clients.

Source : Greenbaum Rowe Smith & Davis, LLP