Legal & Litigation Administrative Assistant - Feufo Inc

Position Summary:

We are seeking a detail-oriented

Legal Administrative Assistant

to provide critical support to our attorneys. The ideal candidate will ensure smooth administrative operations, including document production, client communication, scheduling, and more. This role offers a dynamic work environment and opportunities for professional growth.

Key Responsibilities:

Document Management:

Prepare, proofread, and format legal documents with accuracy and attention to detail. File documents electronically and distribute correspondence effectively.

Scheduling Coordination:

Manage calendars, schedule meetings, reserve conference rooms, and coordinate workflows to meet deadlines.

Client Interaction:

Serve as a professional and courteous liaison, answering calls, managing messages, and providing relevant information to clients and team members.

Billing Time Management:

Assist with time entry, billing processes, and conflict checks. Manage billing files and process client payments.

File Organization:

Maintain and organize client files, case materials, and administrative documents following firm guidelines.

Travel Expense Management:

Arrange travel schedules and process expense reimbursements for team members.

Mail Invoices:

Handle incoming and outgoing mail, manage messenger services, and process vendor invoices promptly.

Team Support:

Provide backup administrative support to other attorneys as needed.

Qualifications:

Education:

Associate’s degree required; Bachelor’s degree preferred.

Experience:

1–2 years of administrative experience or related work.

2–5 years of experience as a litigation legal secretary is preferred.

Skills:

Proficiency in Microsoft Office Suite.

Exceptional verbal and written communication skills.

Strong organizational abilities and attention to detail.

Ability to multitask effectively in a team-oriented environment.