Legal Assistant – Real Estate Department - SourcePro Search, LLC
New York, NY
About the Job
Legal Assistant – Real Estate Department
Location: New York Office
Salary Range: Up to $100,000 (possibly higher based on experience)
Salary Range: Up to $100,000 (possibly higher based on experience)
Join a National Law Firm as a Legal Assistant supporting the Real Estate Department. This critical role involves managing information, assisting in legal services, and handling administrative and junior-level paralegal tasks for a dynamic team of 2 Partners, an Of Counsel, and 2 Associates. The ideal candidate will have senior-level experience (7+ years) in commercial real estate, a proactive attitude, and the ability to thrive in a fast-paced, high-volume environment.
What You’ll Do:
- Provide comprehensive legal administrative support to Real Estate attorneys and paralegals.
- Manage attorneys’ contacts, schedules, and calendars.
- Coordinate meetings, videoconferences, and conference calls.
- Handle marketing, travel arrangements, and non-legal matters for attorneys.
- Process expense reports and check requests for vendor costs and trust disbursements.
- Take client calls, conduct initial screening for potential clients, and manage client intake, including opening files and preparing engagement documents.
- Maintain both physical and electronic filing systems.
- Update and track cases using Excel sheets and firm databases (MS Teams, iManage, etc.).
- Track due dates and deadlines, record billable and non-billable time, and assist with attorney time entry.
- Prepare, revise, and format legal documents.
- Assist with due diligence tasks as requested.
- Prepare physical and electronic closing binders via iManage.
- Provide support for meetings, including document preparation.
- Coordinate department projects and functions.
- Deliver exceptional customer service to clients via phone and email.
- Maintain strict confidentiality of client information.
What You’ll Bring:
- Experience: Minimum of 7 years in a senior-level legal assistant role, with extensive commercial real estate experience preferred.
- Skills:
- Proficiency in MS Office Suite (Word, Excel, Teams) and iManage.
- Strong organizational and time-management abilities.
- Exceptional attention to detail and ability to meet deadlines in a fast-paced environment.
- Attributes: Proactive, team player with excellent communication and interpersonal skills.
- Education: Paralegal certificate or relevant experience with junior-level paralegal tasks preferred.
Why Join Us?
- Be part of a high-performing Real Estate Department in a nationally recognized law firm.
- Competitive compensation package and benefits.
- Opportunity to engage in a pivotal role within a busy and dynamic department.
Apply today to make an impact in a thriving Real Estate practice group!
Source : SourcePro Search, LLC