Legal Assistant - Scott+Scott

ABOUT US

Scott+Scott is an international law firm known for its expertise in representing corporate clients, institutional investors, businesses, and individuals harmed by anticompetitive conduct or other forms of wrongdoing, including securities law and shareholder violations.

With more than 100 attorneys in nine offices in the United States, as well as three offices in Europe, our advocacy has resulted in significant monetary settlements on behalf of our clients, along with other forms of relief.

Our highly experienced attorneys have been recognized for being among the top financial lawyers in 2024 by LawdragonWWL: Commercial Litigation 2024, and Legal 500 in Antitrust Civil Litigation, and have received top Chambers 2024 rankings. In addition, we have been repeatedly recognized by the American Antitrust Institute for the successful litigation of high-stakes anticompetitive claims in the United States.

To learn more about Scott+Scott, our attorneys, or complex case resolution, please visit www.scott-scott.com

The Legal Assistant role will support the Scott+Scott Mass Torts practice group. This opportunity will require a heavy focus on litigation support work, preparing documents for filing, and conducting actual filings. They are also responsible for managing various administrative tasks, providing meeting planning support and ensuring legal operations run smoothly for the team.

This role is a full time, hourly, overtime eligible position.

The ideal candidate will possess previous legal support experience, has expert level excel skills, demonstrates excellent communication skills, proactive organizational abilities, a service-minded, problem-solving mentality and provide seamless legal support to staff, clients and visitors.

DUTIES & RESPONSIBILITIES

Case Management

• Assist attorneys in managing litigation cases by organizing and maintaining case files, documents, and correspondence.
• Updating case databases and ensuring all necessary materials are readily accessible.

Document Preparation

• Prepare and format legal documents such as letters, pleadings, motions, briefs, discovery requests, and subpoenas.
• Proofreading, editing, and ensuring that all necessary attachments are included.

Court Filings

• Assist with the preparation and filing of court documents. This includes drafting and filing documents with the court, scheduling court appearances, coordinating with court personnel, and tracking filing deadlines.
• Court filing experience in Delaware, New Jersey, and Philadelphia, PA.

Communication and Correspondence

• Draft and proofread correspondence, including letters, emails, and memos, on behalf of attorneys.
• Communicate with clients, opposing counsel, and other parties involved in the litigation process.

Calendar Management

• Maintain attorneys' calendars, schedule appointments, and arrange meetings.
• Coordinate with clients, witnesses, and other parties to ensure everyone's availability and participation.

Billing and Timekeeping

• Track attorneys' billable hours and expenses related to litigation matters.
• Prepare invoices, review billing statements, and ensure accurate and timely submission to clients.

Administrative Support

• Expense Management
• Coordinating travel arrangements for attorneys attending out-of-town hearings or depositions, managing registration and planning for conferences

Software and Database Management

• Utilize legal software and databases for document management, case tracking, and timekeeping purposes.
• Proficiency in relevant software applications, such as legal document management systems, e-discovery tools, and case management software, will be frequently required.

*This job description reflects Firm management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

QUALIFICATIONS

Education and Certifications

• A high school diploma or equivalent is required.
• Associate or bachelor's degree in paralegal studies or a related field preferred.

Legal Knowledge & Experience

• A minimum 1 year of work experience providing legal administrative support.
• A strong understanding of legal terminology, court procedures, and litigation processes is essential.
• Familiarity with legal research tools and databases is also beneficial.

Administrative Skills

• Excellent organizational and time management skills are necessary to handle multiple tasks and prioritize assignments effectively.
• Attention to detail is crucial for proofreading legal documents and maintaining accurate records.
• Proficiency in Microsoft Office is required for efficient document management and communication
• Excel experience at a mid - expert level (including a high-level proficiency with vlookups, formulas and pivot tables).
• Strong typing skills (60 wpm).

Communication Skills

• Clear and effective written and verbal communication skills are vital.
• You should be able to draft professional correspondence, communicate with clients and colleagues, and maintain confidentiality when handling sensitive information.

Working Conditions & Physical Requirements

• Typing and Data Entry

  Adept with the use of computers to manage schedules, financial records, and communications. Making frequent use of a computer monitor, keyboard and mouse, which can require good hand-eye coordination and finger dexterity.

  
  

• Organizational Tasks:

  This may involve organizing physical files, managing office/kitchen inventory, or setting up spaces for meetings or events.

• Sitting for Extended Periods:

  This role will require someone to often spend long hours sitting at a desk, answering phones, and managing paperwork.

• Standing:

  Sometimes, they may need to stand while greeting and/or escorting visitors, handling deliveries, moving around the office for meetings, inspections, and coordination with staff.

• Walking:

  Moving around the office to deliver messages, handling tasks, assisting with meeting support, coordinating with other employees and visitors.

• Light to Moderate Lifting:

  This role may need to lift items on frequent basis such as:
• Office Supplies: Boxes of paper, files, office materials, typically weighing 10-30 pounds.

Equal Opportunity Policy Statement

Scott+Scott Attorneys at Law LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.