Legal Assistant Supervisor - Civil Rights Unit - City of Philadelphia

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The City of Philadelphia Law Department acts as general counsel for the entire City government structure. We provide legal advice to all City officials, employees, departments, agencies, boards, and commissions concerning any matters related to the exercise of their official powers.

The Law Department's civil practice includes unique issues involving public interest in business, health, safety, commerce, civil rights, taxation, and community development. We employ more than 220 attorneys and 100 professional staff to support seamless operations, reduce legal liability for the City, and challenge threats to quality of life impacting the taxpayers of Philadelphia.

We are an ever-evolving Department where all are empowered to reach their full potential, to collaborate with clients as true partners, and to see their work have real impact on the city of Philadelphia. We celebrate the diversity of our staff, the City’s workforce, and the residents whom we serve and promote an environment of comradery, accountability, and inclusiveness.

The Litigation Group includes the Affirmative & General Litigations Unit, Civil Rights Unit, Tort Litigation Unit, Code Enforcement Unit, Labor & Employment Unit and Appeals Unit.  The Civil Rights Unit represents the City of Philadelphia and its employees in federal and state court.  The CRU handles all lawsuits alleging that the City and its employees violated an individual’s constitutional rights or engaged in an intentional tort.  In addition to its litigation responsibilities, the Civil Rights Unit counsels City Departments regarding issues with potential civil rights implications.  Working most with the Philadelphia Police Department, the Philadelphia Department of Prisons, the Department of Licenses and Inspections, and at times the Department of Human Services, members of the Civil Rights Unit routinely discuss policy changes and implications with those client departments.  Developing this considered advice involves all members of the Unit, who participate in the after-action review process through which the team discusses, compiles, and shares advice gleaned from litigation with the client departments.

The Law Department’s Civil Rights Unit seeks to hire a Legal Assistant Supervisor.

CRU Legal Assistants work to support the attorneys by performing legal work in addition to clerical duties. Legal Assistants communicate on a daily basis with members of the public, attorneys, and department heads. Legal Assistants and Clerks work as part of a team in the CRU to ensure that the responsibilities of the unit are met.  The Legal Assistant Supervisor will perform legal assistant duties, as well as overseeing and supporting the CRU legal assistant staff to ensure efficiency and uniformity of work.

Essential Functions

• Assist in new hire coordination and training of new legal assistant staff
• Assist in the development of training programs and materials
• Monitor legal assistant staff work assignments
• Provide supervision/support to legal assistant staff
• Draft notes and comments for legal assistant performance evaluations
• Report to CRU management and Human Resources regarding employee performance and work status
• Assist in resolving issues and disputes
• Assist with providing reports to interoffice/interdepartmental management
• Assist attorneys with special due diligence efforts and other special projects
• Service as liaison between CRU and: outside counsel staff, the FJD, the DAO staff and PPD/PDP staff
• Track and report CRU data and statistics as needed

Competencies, Knowledge, Skills and Abilities

• Excellent written and oral communication
• Excellent organizational skills
• Excellent time management skills
• Ability to work in a demanding and fast-paced setting
• Ability to manage numerous assignments
• Experience with Word and Excel
• Strong commitment to diversity, equity, and inclusion
• Strong interpersonal skills, including the ability to work on teams and collaborate with colleagues and clients

Preferred candidate will possess a Bachelor’s degree, paralegal certificate or equivalent and have three or more years’ experience in a legal setting, preferably in a law firm or an in-house legal department. 

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $59,834 to $74,488 - Commensurate with education and experience

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx