Legal Assistant Real Estate Litigation - Virtual Company
San Francisco, CA 94111
About the Job
Vaco is conducting a confidential search on behalf of a distinguished, large law firm for a Legal Assistant to join their litigation team. This role requires a highly motivated individual with a strong background in supporting litigation attorneys within a dynamic and fast-paced environment.
Position: Legal Assistant - Litigation Team
Location: San Francisco (hybrid work schedule with 3 days onsite)
Salary: Up to $115,000 per year, + 5 percent bonus, 401k match, 5% profit sharing contribution, vests on day 1
Key Responsibilities:
- Client Service: Handle telephone calls, take detailed messages, provide information, refer calls to appropriate team members, and arrange conference calls. Ensure timely and professional communication with clients and team members.
- Document Preparation: Prepare, revise, and format legal documents, pleadings, and correspondence. Compile, type, edit, and store documents accurately. Proofread and edit documents for grammar, spelling, punctuation, and format. Distribute correspondence using various methods.
- Time Entry/Billing: Input daily time entries for team members, open new client or matter numbers, perform conflict checks, and handle billing processes including special billing requests. Act as a liaison with the accounting department for past due receivables. Position will support a team of 6 timekeepers.
- Scheduling: Schedule appointments, meetings, court dates, and depositions. Coordinate workflow to meet deadlines and arrange travel schedules and reservations.
- Mail Management: Review, prioritize, and route incoming mail. Prepare outgoing mail and overnight packages. Coordinate messenger pickups and deliveries.
- Filing: Maintain orderly and current files according to firm guidelines, including client files, court filings, and administrative materials. Ensure quick retrieval of information and document control. Close and send files to storage as per firm policy.
- Education: Bachelor’s degree preferred or equivalent work experience.
- Experience: Prior experience supporting litigation in a large law firm environment is required. Knowledge of U.S. Federal District Courts and State court rules is essential. Familiarity with litigation documents, including Tables of Contents and Tables of Authorities, is preferred.
- Skills: Proficiency in MS Office Suite and advanced technical skills, including a typing speed of at least 60 wpm. Strong organizational, multitasking, and interpersonal skills. Ability to handle sensitive and confidential matters with discretion and professionalism.
- Billing: Experience with legal billing processes is required.
- Attributes: Highly motivated, organized, and self-directed with excellent interpersonal skills. Ability to build professional relationships and succeed in a fast-paced environment.
- Flexible work arrangements and hybrid work schedule.
- Comprehensive health, dental, and vision insurance.
- Life and disability insurance.
- Retirement and savings plans.
- Emergency backup care for children and adults.
- Paid vacation, sick time, and holidays.
- Professional development and career advancement opportunities.
- Employee recognition and reward programs.
- Wellness and assistance programs.
- Employee discounts and perks.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.