Legal Assistant - Greenfield Staffing Solutions

Our client is seeking a legal assistant for their Portland office. This position is hybrid but does require you to be fulltime in the office when you first start to learn firm culture, process, and more importantly to meet and work with the team. 

The person hired will have legal assistant experience and be able to support several attorneys at one time. The clients are insurance defense firms. The ideal client is someone that takes pride in their work and will not let work go out the door that is not representing the Firm properly. 

Duties: 

• Types correspondence, reports, opinions, agreements, memoranda, applications, and all legal document
• In attorney’s absence, handles client telephone inquiries, records messages, and follows up as required; makes appointments for clients
• Maintains good public relations with clients; observes confidentiality of attorney-client relationship
• Reviews and prioritizes incoming mail.  Ensures that outgoing mail – local, foreign, express mail, or special courier – is timely deposited for delivery
• Maintains client and general files.  Enters new client/matter data into computer system.  Prepares and maintains client contact information.  Conducts periodic review for possible storage of older files; prepares files to be closed.
• Reviews monthly docket report; establishes and maintains calendar and deadline reminder system; informs Docketing of new and completed matters
• Enters attorney/law clerk/technical writer/patent agent time into time and billing software/system; ensures time sheets are provided to appropriate person in timely manner; processes bills; proofs billing invoices; reviews and finalizes bills after attorney input.
• Performs legal assistant duties as requested
• Reporting the filings to clients.
• Monitor their attorney’s docket in conjunction with the docketing department.

Our ideal Legal Assistant will have:

• Accurate typing speed of 65+ wpm
• High proficiency in Microsoft Word, Excel, and Outlook
• Ability to maintain composure under pressure
• Reliable attendance record
• Experience with editing, revising, and drafting of legal documents
• Excellent written and verbal communication skills
• Ability to multi-task and to complete projects with little direction
• Ability to use discretion and handle confidential information
• Ability to meet deadlines and produce high quality work products
• Attention to detail and excellent organizational skills