Legal Assistant - Vaco
Minneapolis, MN 55402
About the Job
Vaco has partnered with a client in Minneapolis, MN in search of a Employee & Labor Relations Legal Assistant. If you feel you would be a good fit, apply today!
Essential Duties:
- Edits and proofreads highly sensitive and confidential documents, which requires proactive review for, and ability to relay, relevant discrepancies/inconsistencies
- Maintains strict confidentiality of matters and information
- E-files in state and federal courts, and uploads documents to the EEOC and other government systems and portals
- Manages and maintains attorney schedules and calendars, including coordinating a high volume of meetings and client calls
- Supports the billing process, including initial review and comment on BIMs, editing BIMs, obtaining, preparing and/or updating reports, preparing cover letters and/or emails, following up on client and attorney inquiries
- Independently performs administrative duties such as proofing, editing and releasing attorney time entries; registering, calendaring and reporting CLEs; requesting and following up on reimbursements and other related tasks
- Prepares and reviews letters and memoranda according to Firm standards using word processing and document management systems and software
- Reviews attorney emails and saves to correct client file
- Exhibits outstanding client service orientation in greeting guests, scheduling meetings, and contacting, supporting and interacting with clients
- Displays strong attention to detail
- Proactively supports attorneys
- Responds to requests with a sense of urgency and effectively prioritizes work
- Demonstrates flexibility and ability to manage multiple priorities
- Proactively monitors deadlines
- Creates, maintains, and retires files in accordance with our Information Governance Policy
- Assists in managing client contacts, emails, and print documents as well as processing mail
- Clearly communicates in a concise, professional manner
Requirements:
- 3+ years of administrative experience is required. Previous legal assistant experience is preferred
- Strong working knowledge of and experience in using Microsoft Office programs; desire to maintain and upgrade excellent technical skills and to learn new software
- Ability to read cursive hand-writing for the purposes of accurate time entry and completion of hand-written edits, notes and documents.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.