Legal Assistant at Alexander Reus PA

Legal
Assistant

We are
currently seeking an experienced, and well-cultural individual to be our next Legal
Assistant to join our team in our Miami, FL 33130 location.  This client offers remote on Fridays only.

Who
We Are:

We
are an ADP client
- We are a leading law firm and claims filing provider that helps institutional
investors monitor, file claims, and obtain recoveries in securities class
action settlements, and represents investors in direct securities litigation
matters around the world.

About
the Role:

Our success depends on our people, productivity, and procedures.
Our company is looking for a highly organized and initiative-taking Legal
Assistant to perform a variety of administrative tasks and support our
company’s senior-level partner. The ideal professional for the role is a
flexible analytical person with superb communication skills with a very meticulous
mindset. He/She should have prior experience multitasking and have the unique
ability to deftly manage the unexpected in a high paced environment.

What
you’ll do:

Core
duties and responsibilities include the following:

• Provide elevated level, confidential
  administrative support.
• Manage Executive Calendars.
• Saving case-related documents and
  important internal update emails for case filing.
• Organizing mailings of updates to
  the clients, including review of recipient lists and coordination of
  preparation of (multi-lingual) texts.
• Meeting preparation (overviews/
  follow up lists).
• Adding new cases to the system and
  keeping them updated with relevant information.
• Tracking expenses.
• Preparing and submission of expense
  reports (corporate and personal credit card).
• Travel organization/booking (flight,
  train, rental cars, hotel).
• Preparing monthly and quarterly
  reports and sending on behalf of attorneys.
• Mailing documents.
• Entity Search/Commercial registry
  document purchase.
• Manage membership renewals.
• Participates in activities needed to
  support the functions of the management team.

Our
Perfect Candidate

Education
and Experience:

• Associate’s or Bachelor’s degree in Business, or
  Administration is a plus.
• 2
  to 5 years of experience in a similar role.
• Experience
  working with a Law firm.
• Fluent
  speakers of Italian or German is a plus.
• Experience with European environment is a plus.
• Must be customer service focused to the internal and
  external customer.
• Ability to maintain accurate records, schedules, and filing
  systems.
• Experienced with Worldox software is a plus.
• Ability to manage and solve problems and manage highly
  confidential information.
• Excellent organizational, planning and time management
  skills.
• Be able to anticipate the needs and be initiative-taking
  & take-charge attitude.
• Proficiency in Microsoft Office Applications such as
  Advanced Excel, PowerPoint, and Outlook is required.

Required
Abilities and Skills:

• People skills to manage communications articulately and
  professionally with respect and consideration.
• Impeccable interpersonal, verbal, diligence, and written
  communication skills.
• Reliability and discretion: you will often learn of
  confidential matters.
• Ability to contribute both independently and as part of a
  team.
• Ability to meet deadlines in
  high-pressure situations.
• High degree of integrity.
• Ability to prioritize tasks and
  projects based on needs, multitasker.
• Highly initiative-taking, initiative-taker
  with a critical thinking mindset.
• Demonstrates a record of perfect
  attendance and a commitment to excellence.
• Dependable, detailed-oriented, great
  attitude and collaborator are very desired.

Company
Offers:

• Dynamic, first-mover,
  industry-leading company.
• Competitive salary will be
  commensurate with experience and education.
• Inclusive workplace, value-oriented
  company, and great atmosphere to work in.
• Rewards and recognition for superior
  performance - bonus payments can make up over 10% of base compensation.
• Exceptional benefits package
  available: (100% health insurance, dental, vision,401(k) plan,
  short-and-long-term disability plans, PTO and generous firm holiday schedule,
  and corporate retreats).

To
Apply:

Please
submit your cover letter, and resume.

We
are an Equal Opportunity Employer!