Legal Assistant - Foley & Lardner LLP

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

Foley's Madison, Wisconsin office is currently looking for an Assistant to join the Business Law department. The Assistant will provide legal assistance to attorneys and clients in all aspects of our Finance and Transactions Practice Groups by performing advanced-level legal and administrative support duties, which requires sound judgment, critical thinking, project management and advanced organizational skills, as well as strong proofreading and formatting skills.  Successful candidates must have exceptional communication and administrative skills and be highly organized, confidential, proactive, detail-oriented; have a willingness to learn and work effectively within a team environment.

• Assist attorneys by providing executive level administrative assistance through the performance of complex secretarial and clerical duties including: word processing and document production, meeting planning and coordination, client communication, and scheduling
• Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and daily docket to ensure that deadlines are met
• Receive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties
• Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
• Interact with persons at all levels in the firm, industry and community; heavy client contact
• Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
• Create, organize and maintain client files, follow up on pending matters
• Maintain physical and electronic client, research and administrative files utilizing NetDocs
• Greet attorney’s clients and guests for meetings and appointments and ensure that all required materials are organized in advance
• Interact with clients frequently by responding to their questions and obtaining information as required
• Provide document production services, including styling and formatting of documents
• Proofread all documents and check for appropriate formatting, spelling and grammatical errors
• Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
• Receive and redirect attorney requests and needs as appropriate to expedite solutions
• Manage incoming and outgoing mail and email
• Submit conflicts check(s) through OPEN
• Enter new client matter information in OPEN and prepare engagement letters
• Input Partner's time in Intapp and record information
• Prepare expense report and disbursement forms
• Perform routine filings and retrieve files when requested
• Assist other attorneys and assistants, as needed
• Other duties as assigned #LI-Hybrid 

• High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred
• Minimum of two (2) years previous legal assistant or administrative experience required
• Prior experience working in a legal setting strongly preferred 
• Administrative support experience in Business Law Transactions strongly desired
• Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel