Legal Administrative Assistant - Elite Personnel
Washington, DC 20015
About the Job
Are you ready to join a distinguished law firm as a Legal Administrative Assistant? You will play a vital role in providing top-tier administrative support to a group of attorneys. Reporting directly to the Firm Administrator, you'll engage in a diverse range of tasks critical to the smooth operation of our firm. While the responsibilities outlined below offer insight into the role, please note that duties may evolve as the needs of the firm change.
Key Responsibilities:
- Support the Firm Administrator by handling various tasks, such as check deposits, mail management, and procurement of supplies.
- Manage attorneys' calendars meticulously, coordinating meetings and travel arrangements both in-person and virtually.
- Assist in preparing legal pleadings, presentations, summaries, and electronic filings with regulatory agencies.
- Maintain accurate attorney contacts and filing systems, ensuring accessibility and organization of both physical and electronic records.
- Facilitate conflict check processes, monitor responses, initiate new matters, and aid in drafting engagement letters.
- Accurately record attorney time entries and meet all associated deadlines.
- Contribute to the monthly client billing process.
- Provide backup assistance to the primary Receptionist/Legal Administrative Assistant as needed.
- Handle check requests for expense and travel reimbursements, maintaining a detailed summary in Excel.
- Draft and format various documents, ensuring accuracy and adherence to established standards.
- Manage professional memberships, bar associations, and related attorney activities meticulously.
- Prepare and distribute news and regulatory updates to attorneys via email.
- Assist in maintaining and updating the firm's website.
Requirements:
- Bachelor's degree from a four-year accredited college or university OR a minimum of four years of relevant experience, preferably in a law firm setting.
- Strong attention to detail and organizational skills are paramount.
- Ability to manage multiple projects simultaneously while meeting tight deadlines in a fast-paced environment.
- Demonstrated proficiency with Adobe, Excel, Microsoft Office Suite, Pages, and Teams.
- Preferred experience with PanTerra/Streams and a legal timekeeping and billing platform (e.g., Caret/Zola).
We are seeking a candidate who thrives on challenges, values confidentiality, and is dedicated to delivering exceptional results. If you possess independent thinking skills and are ready to contribute to a team's success, we encourage you to apply. Submit your resume today!
Requirements:
- Bachelor's degree from a four-year accredited college or university OR a minimum of four years of relevant experience, preferably in a law firm setting.
- Strong attention to detail and organizational skills are paramount.
- Ability to manage multiple projects simultaneously while meeting tight deadlines in a fast-paced environment.
- Demonstrated proficiency with Adobe, Excel, Microsoft Office Suite, Pages, and Teams.
- Preferred experience with PanTerra/Streams and a legal timekeeping and billing platform (e.g., Caret/Zola).
We are seeking a candidate who thrives on challenges, values confidentiality, and is dedicated to delivering exceptional results. If you possess independent thinking skills and are ready to contribute to a team's success, we encourage you to apply. Submit your resume today!
Source : Elite Personnel