Legal Administrative Assistant - Kutak Rock LLP
Tallahassee, FL 32301
About the Job
JOB SUMMARY
Kutak Rock LLP is seeking a full-time Legal Administrative Assistant in its Tallahassee, FL office. This position provides support to attorneys throughout the office in collaboration and coordination with other staff members. This position is ideal for a team-oriented professional with desire and ability to work collaboratively in a collegial environment.
RESPONSIBILITIES
- Provide strict confidentiality and discretion in all firm and client matters
- Coordinate workflow for attorneys, delegating specific tasks to other teams while providing a timely and high-quality end product
- Prepare first drafts of documents including transactions, contracts, agreements, and court documents
- Attend drafting sessions, and make revisions to primary documents
- Coordinate the distribution of documents to participants
- Facilitate work with various consultants and experts for client matters
- Conduct research in case law, statutes, regulations and other legal resources when necessary
- Type, transcribe, revise, and proofread legal documents accurately, prioritize assignments, and meet specific deadlines on projects, using internal programs for document revision and clean-up
- Prepare and process new matter forms, request conflict checks, and open new files
- Utilize Document Management System and Email Management System for individual capacity and in support of attorneys
- Manage closing documents and prepare closing binders including electronic closing binders and distribution via various delivery methods
- Create, organize and maintain case and/or transaction files using electronic and physical file systems
- Copy, scan, and file various client documents
- Organize and coordinate mailings of various sizes and delivery methods
- Communicate with clients, request information and provide updates when needed
- Accurately enter time and expense records ; prepare expense memoranda and documentation
- Coordinate client billing matters, prepare billing letters and other requested client financial update
- Serve as cross functional point of contact for special projects to support workflow in working groups
- Answer telephones and cover desks or assignments for others when needed
- Other duties as assigned
QUALIFICATIONS: Skills and Abilities
- Ability to work independently and collaboratively
- Excellent verbal and written communication skills
- Excellent interpersonal skills with an aptitude to interface with attorneys, clients, and staff professionally
- Ability to handle documents and other information with confidentiality and discretion
- Excellent spelling, grammar, and proofreading skills with a high level of attention to detail
- Excellent organizational skills with the ability to meet specific deadlines for completion of assignments
- Ability to prioritize and multitask, moving from one project to another efficiently
- Knowledge of legal terminology and procedures
- Ability and desire to learn and adapt new skills and technologies quickly
- Knowledge of PC and Windows applications
- Proficiency in document comparison software (Litera)
- Advanced knowledge of Microsoft Office, including the use of Styles and Schemes
- Experience with PDF, Kofax, Excel, and PowerPoint
QUALIFICATIONS: Education and/or Experience
- High School degree or equivalent required, associate or bachelor’s degree preferred
- Experience as a legal assistant or paralegal preferred
Position Information
Position Status: Non-Exempt
Salary Range: $50,000-$70,000, commensurate with education and experience
Work Arrangement: Hybrid, with manager approval
Benefits
Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. Nine hours of paid time off accrued each month. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.
Additional Information
Any offer of employment is contingent upon the successful completion of a background check.
About the Firm
Founded in 1965 with a commitment to exceptional client service, we aim to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. As a national law firm with locations in 19 cities, we use our strengths to provide a collegial atmosphere that is deeply rooted in our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.
We strive to create a respectful, collegial, communicative, and equal opportunity workplace. Kutak Rock offers competitive compensation and benefits, opportunities for training and career development and a culture that lives its values of client service, inclusiveness and diversity, integrity and fairness, and innovation.
Source : Kutak Rock LLP