Legal Administrative Assistant - Alliance Defending Freedom

Everyone says they want to change the world. We’re looking for people who actually will.

Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please visit www.adflegal.org/about-us/careers to view our Statement of Faith and Doctrinal Distinctives. 

Legal Administrative Assistant 

Alliance Defending Freedom is looking for a highly organized Legal Administrative Assistant  to join us in our Lansdowne, VA Office. As the Legal Administrative Assistant, you are a vital part of the Legal Team. In this role, you will report to the Litigation Support Manager, and are responsible for assisting the respective team in a variety of administrative tasks.

Your Essential Responsibilities:

In this position, you will:

• Act in a confidential capacity.
• Anticipate needs of your assigned team members.
• Manage a variety of clerical responsibilities and projects with direct supervision.
• Work and communicate with team members in the department and with other departments. Proofread documents. Review grammar and sentence structure.
• Prepare binders for attorneys, such as pleadings binders and research notebooks.
• Maintain case file information in Litigation database.
• Maintain documents in electronic document management system.
• Prepare correspondence to be sent to clients, courts, and other attorneys. File basic court documents either by traditional “paper” methods or via CM/ECF.
• Prepare basic form documents such as pro hac vice motions, court appearances, and court admissions paperwork.
• Prepare and coordinate travel itineraries.
• Reconcile purchase card expenses and prepare vouchers to submit invoices for payment.
• Maintain and manage administration needs (i.e., office supplies, IT support, etc.)
• Fax, scan, copy, and collate legal documents and exhibits
• Prepare UPS/FedEx shipping labels, packages, and letters.
• Create and edit presentations, correspondence, memos, reports, graphs, organizational charts, and faxes.
• Create, maintain, and organize hard copy files.
• Manage Outlook calendar for assigned attorneys.
• Coordinate meetings, events, and office lunches, etc.
• Assist with special projects as needed.
• Serve as backup for other assistants.

Other Responsibilities (Non-Essential):

• You will be asked to perform related duties or special projects as assigned.

Skills you need to succeed:

Demonstrated proficiency in:

• Strong administrative skills.
• Strong time management skills.
• Strong computer skills, including experience with Microsoft Office, including Word, Excel, and Outlook.
• Excellent organizational skills.
• Excellent verbal, written, and interpersonal communication skills.

Ability to:

• Professionally handle confidential information.
• Make sound decisions under demanding conditions.
• Learn and apply other software applications.

Education and/or experience:

• 1-3 years of legal administrative experience preferred

ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE

COMPENSATION AND BENEFITS PACKAGE, TOO? 

We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.