Legal Administrative Assistant - Gunderson Dettmer

Gunderson Dettmer is the only business law firm of its kind - exclusively serving the global venture capital and emerging technology marketplace. With 400 attorneys in eleven offices - from Silicon Valley to Singapore - we innovate for innovators, accelerate entrepreneurship, and help build companies at every stage of the growth lifecycle. We are committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. 

Benefits

In addition to offering competitive salaries, we also offer an excellent benefit package, which includes full medical, dental and vision coverage; 401(k) Profit Sharing Plan; Flexible Spending Account and Paid Time Off. 

Job Description

Gunderson Dettmer has an opening for an experienced Legal Administrative Assistant in our San Diego office. The Legal Administrative Assistant will provide a wide range of hands-on and virtual administrative support to attorneys and paralegals who work with some of the most dynamic companies in tech. The Legal Administrative Assistant will also be part of a small team of legal administrative assistants that provide backup support to vital office functions, like Reception, Hospitality and Office Services. We are looking for someone who enjoys working in the office on a regular basis and will thrive in a small, team-oriented office environment.       

Job Responsibilities

• Perform a broad range of administrative, document production, organizational, research and client support/contact duties.
• Create, format and edit complex legal documents
• Coordinate the preparation of Responses to Auditor requests.
• Maintain attorneys' calendars, plan and schedule meetings, teleconferences and travel.
• Work with attorneys' and Conflicts Department to manage new client intake.
• Enter and track attorney time in time management database.
• Organize and maintain paper and electronic filing in accordance with firm procedures and standards.
• Perform backup support to Reception, Hospitality and Office Services duties, including greeting clients and guests, answering phones, scheduling conference rooms, conference room setup, office supply management and mail handling.  
• Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively promote teamwork. Participates in departmental projects designed to streamline workflow and/or resolve issues.
• Act as mentor to junior staff members and new employees.
• Assume additional responsibilities as requested.

Job Requirements

• Minimum of two years experience as a legal secretary or legal administrative assistant in a law firm. 
• Advanced proficiency in Microsoft Word, Outlook and document conversion applications, such as Kofax Power PDF or PDF Creator Plus.
• Experience working with HP/Autonomy iManage or other document management system as well as other legal software applications like Intapp, Aderant and Chrome River.
• Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills.
• Demonstrated problem solving skills.
• Ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style.
• Excellent organizational skills and attention to detail.
• Ability to effectively handle shifting priorities and adapt to changing demands in a fast-paced, dynamic environment.
• Strong analytical and reasoning abilities.
• Adherence to maintaining confidential and sensitive information and display sound judgment.
• Ability to work overtime.

Educational Requirements

• BS/BA degree.

Status

• Full Time, Non-Exempt.

Schedule

• Monday through Friday, 8:30 a.m. to 5:00 p.m. Fully onsite. 

The expected starting salary for this position is $65,000 - $75,000 annually, dependent upon qualifications and experience. 

Gunderson Dettmer is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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