Legal Administrative Assistant - Goldberg Segalla LLP
Newark, NJ
About the Job
Goldberg Segalla, a dynamic and rapidly growing law firm with a national practice, seeks a highly motivated and organized individual to join its team as a Legal Administrative Assistant supporting our office and litigators that have a high volume of work at our Newark, NJ location.
Job Description:
The Legal Administrative Assistant will assist with administrative tasks to support the office and perform records management in accordance with the Firm’s policy. This position is based onsite full time.
Requirements/Skills
This role offers an hourly salary and bonus opportunity. This position also offers a full benefits package. Our benefits package includes, but is not limited to, health insurance, dental insurance, life insurance, a 401(k) plan, flexible spending, and more.
Goldberg Segalla is a national civil litigation firm with offices spanning major metro markets across the U.S., providing strategic coverage wherever our clients do business. As a firm of experienced litigators and trial attorneys, Goldberg Segalla's capabilities span business and commercial disputes, employment and labor, insurance coverage, product liability, and more. Today, our more than 400 attorneys are trusted counselors to public and private clients in key sectors and industries including construction and energy, transportation, manufacturing, retail and hospitality, and insurance.
Job Description:
The Legal Administrative Assistant will assist with administrative tasks to support the office and perform records management in accordance with the Firm’s policy. This position is based onsite full time.
- Receives incoming legal documents and conducts scanning based on priority
- Electronically saves media mail (CD’s, USBs, etc.), processes and files documents under their respective client and matter numbers
- Reviews scanned records, identifying essential deadlines and information to be noted by attorneys
- Maintain the proper storage and maintenance of physical records
- Assumes responsibility for maintaining the highest level of confidentiality of all firm records and files
- Perform administrative duties, including proofreading and editing legal documents for accuracy and clarity
- E-filing of discovery requests, responses to opposing counsel, and motions
- Exercise knowledge of legal documents and terminology
- Conduct expense reporting, billing and dictation
- Assist with calendaring and deposition scheduling, as needed
- Maintain and order supplies and keep supply, mail and records rooms neat and organized
- Ensure proper appearance of office space, including conference rooms and visiting attorney offices including breakdown of work space for departed employees
- Office point of contact for Facilities and Real Estate Manager needs
- Coordinate maintenance of office equipment or building repairs as needed
- Assist IT and office staff as needed for troubleshooting and new hire set ups
- Assist with the coordination of firm and office events
- Other duties as assigned
Requirements/Skills
- Associate’s degree or equivalent legal support experience of 2-3 years working in a law firm
- Ability to handle pressure, interruptions and multiple projects with frequently changing priorities and deadlines in a fast paced environment
- Must have the ability to work as part of a team, as well as to work independently, with minimal supervision
- Exhibits outstanding professionalism, judgement and discretion
- Exceptional organization skills
- Positive attitude
- Excellent writing and communication skills
- Ability to multitask and prioritize workload
- Proficient in Microsoft Office programs
- The ideal candidate is motivated to become a long term asset within the organization
This role offers an hourly salary and bonus opportunity. This position also offers a full benefits package. Our benefits package includes, but is not limited to, health insurance, dental insurance, life insurance, a 401(k) plan, flexible spending, and more.
Goldberg Segalla is a national civil litigation firm with offices spanning major metro markets across the U.S., providing strategic coverage wherever our clients do business. As a firm of experienced litigators and trial attorneys, Goldberg Segalla's capabilities span business and commercial disputes, employment and labor, insurance coverage, product liability, and more. Today, our more than 400 attorneys are trusted counselors to public and private clients in key sectors and industries including construction and energy, transportation, manufacturing, retail and hospitality, and insurance.
Source : Goldberg Segalla LLP