Legal Administrative Assistant at Coda Search¦Staffing

Newark, NJ 07175

Contract through the end of the year with the chance to go permanent! On-site 5 days/week

Essential Duties

Team-player who can also work independently
Organized individual able to multi-task in fast paced environment
Familiar with transcribing legal briefs, E-mail correspondence, letters, and confidential memorandum
Familiar with the varying types of legal documents and able to type from rough and oral drafts
Court E-Filings
Comfortable answering calls, transferring and message taking in Attorney absences
Prepares, maintains and confirms daily work calendars and schedule meetings and appointments
Assists with travel arrangements, internal correspondence, reimbursements for attorneys, paralegals
Reads, sorts and ensures incoming mail is timely delivered; ensures outgoing mail is processed
Processes bills; proofs billing sheets; reviews and edits bills
Maintain attorneys’ legal confidential and administrative files

RELATED DUTIES

Assist other Attorneys and Legal Assistants within the Group

Proactively manage contacts in Outlook and Interaction

Minimum qualifications

Training and Experience

Three to five years of legal assistance experience. Must type a minimum of 70 words per minutes.

Knowledge, Abilities and Skill

Comprehensive knowledge of modern legal office practices and procedures
Considerable knowledge of legal documents preparation, legal terminology and court procedures
Comprehensive knowledge of MS Word, MS Outlook, Excel, redline comparisons, BigHand (digital dictation)
Considerable knowledge of effective proofreading
Excellent oral and written communication skills

Current Programs