Legal Administrative Assistant at Jobot
Los Angeles, CA 90017
About the Job
This Jobot Job is hosted by: Farrell Ougheltree
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $60,000 - $75,000 per year
A bit about us:
Our client is a modern law firm dedicated to representing global insurance and reinsurance clients. Their team has broad experience representing insurers in all lines of insurance, with a focus on professional liability, technology, privacy, and cyber insurance policies. They have offices in California and plans to expand.
Why join us?
Multiple medical plan options to choose from
Dental and vision insurance
FSA Health and Dependent Care
Employer HSA contribution (with enrollment in an HSA eligible medical plan)
401(k) with employer match
Employer-paid life insurance, short and long-term disability
Unlimited PTO
10-paid holidays per year
Paid parental leave
Bonus programs
Training, mentoring, and career development
Collaborative, team-based environment
Professional development programs including in-house CLE and National Attorney Training
And much more!
Job Details
Job Overview:
Our Los Angeles office (located in the heart of Downtown Los Angeles) is seeking a full-time legal assistant/office administrator to support a wonderful and collegial group of attorneys and paralegals, and to provide general office services support. This position requires a professional, organized self-starter with a strong attention to detail and the ability to interact with staff and clients in a fast-paced, high volume legal environment. We are looking for someone who is a team player (we believe in teams and that we are stronger together!), a can-do attitude, and a proactive work ethic.
Responsibilities:
Assist attorneys in managing a dynamic, high-volume practice.
Prepare, revise, proofread, format, and finalize a wide variety of documents, including correspondence, memoranda, and legal materials.
Provide administrative support, including but not limited to, processing conflict checks and new client/new matter forms; email and phone communication; scheduling conference calls; coordinating and scheduling travel arrangements; and maintaining attorney calendars.
Conduct internet research as directed by attorneys. Interact daily with other practice groups within the firm to help facilitate the highest possible legal support to attorneys and clients.
Establish and maintain electronic files in compliance with current firm policies using the firm’s document management system.
Team-based approach: Provide assistance to other legal assistants and paralegals to meet firm and client needs; organize and prioritize workload to enable and facilitate team effort to accomplish firm and client goals most efficiently.
Foster professional, cooperative, and supportive relationships with peers, supervisors, and clients.
Handle information that is highly confidential and sensitive and requires discretion and diplomacy.
Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.
Manage office supply inventory and place orders, as necessary.
Receive and sort incoming mail/packages and distribute internally. Manage outgoing mail.
Provide hands on experience with office machines and computer equipment; assist employees with IT needs/issues.
Maintain the office condition and arrange for any necessary repairs.
Assist with event planning for corporate and/or client events.
Assist in new hire onboarding/offboarding as requested by HR.
Coordinate and set up office space for meetings or activities.
Liaise with facility management vendors including cleaning and repairs.
Other general administrative duties and projects as assigned.
Qualifications:
3+ years of legal assistant experience
Highly proficient with Microsoft Word and Excel
Strong attention to detail
Strong organizational skills and ability to multitask
Strong written and oral communication skills
Interest in taking ownership over projects
Commitment to providing excellent customer service
Ability to work in a team setting, including with team members in different offices and on different teams
Strong interpersonal skills
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $60,000 - $75,000 per year
A bit about us:
Our client is a modern law firm dedicated to representing global insurance and reinsurance clients. Their team has broad experience representing insurers in all lines of insurance, with a focus on professional liability, technology, privacy, and cyber insurance policies. They have offices in California and plans to expand.
Why join us?
Multiple medical plan options to choose from
Dental and vision insurance
FSA Health and Dependent Care
Employer HSA contribution (with enrollment in an HSA eligible medical plan)
401(k) with employer match
Employer-paid life insurance, short and long-term disability
Unlimited PTO
10-paid holidays per year
Paid parental leave
Bonus programs
Training, mentoring, and career development
Collaborative, team-based environment
Professional development programs including in-house CLE and National Attorney Training
And much more!
Job Details
Job Overview:
Our Los Angeles office (located in the heart of Downtown Los Angeles) is seeking a full-time legal assistant/office administrator to support a wonderful and collegial group of attorneys and paralegals, and to provide general office services support. This position requires a professional, organized self-starter with a strong attention to detail and the ability to interact with staff and clients in a fast-paced, high volume legal environment. We are looking for someone who is a team player (we believe in teams and that we are stronger together!), a can-do attitude, and a proactive work ethic.
Responsibilities:
Assist attorneys in managing a dynamic, high-volume practice.
Prepare, revise, proofread, format, and finalize a wide variety of documents, including correspondence, memoranda, and legal materials.
Provide administrative support, including but not limited to, processing conflict checks and new client/new matter forms; email and phone communication; scheduling conference calls; coordinating and scheduling travel arrangements; and maintaining attorney calendars.
Conduct internet research as directed by attorneys. Interact daily with other practice groups within the firm to help facilitate the highest possible legal support to attorneys and clients.
Establish and maintain electronic files in compliance with current firm policies using the firm’s document management system.
Team-based approach: Provide assistance to other legal assistants and paralegals to meet firm and client needs; organize and prioritize workload to enable and facilitate team effort to accomplish firm and client goals most efficiently.
Foster professional, cooperative, and supportive relationships with peers, supervisors, and clients.
Handle information that is highly confidential and sensitive and requires discretion and diplomacy.
Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.
Manage office supply inventory and place orders, as necessary.
Receive and sort incoming mail/packages and distribute internally. Manage outgoing mail.
Provide hands on experience with office machines and computer equipment; assist employees with IT needs/issues.
Maintain the office condition and arrange for any necessary repairs.
Assist with event planning for corporate and/or client events.
Assist in new hire onboarding/offboarding as requested by HR.
Coordinate and set up office space for meetings or activities.
Liaise with facility management vendors including cleaning and repairs.
Other general administrative duties and projects as assigned.
Qualifications:
3+ years of legal assistant experience
Highly proficient with Microsoft Word and Excel
Strong attention to detail
Strong organizational skills and ability to multitask
Strong written and oral communication skills
Interest in taking ownership over projects
Commitment to providing excellent customer service
Ability to work in a team setting, including with team members in different offices and on different teams
Strong interpersonal skills
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
Salary
60,000 - 75,000 /year