Legal Administrative Assistant (IP/Litigation) - Ultimate Staffing Services

SCHEDULE: Full-Time; M-F 8:30 - 5:00

LOCATION: Washington, D.C. office (hybrid work environment)

REPORTS TO: Regional Office Administrator

POSITION SUMMARY

The Legal Administrative Assistant position is a non-exempt, full-time position based in our Washington, D.C. office. This position is responsible for providing administrative support to multiple attorneys and other timekeepers in the Litigation and Dispute Resolution and Intellectual Property practice groups. It requires a confident, proactive professional with solid administrative experience within a litigation team, preferably with a focus on intellectual property litigation. The ideal candidate will possess superb organizational skills, the ability to handle a multitude of tasks simultaneously, adapt quickly to meet deadlines and regularly exercise independent judgment.

POSITION RESPONSIBILITIES

· Coordinate incoming and outgoing electronic communications (including telephone, e-mail and fax).

· Deliver exceptional client service both internally and externally in a professional manner with discretion and confidentiality.

· Coordinate travel arrangements and prepare itineraries.

· Schedule meetings and arrange for conference rooms and meals.

· Proactively manage busy calendars, prioritizing meeting requests with internal and external groups.

· Prepare documents (typing, formatting, etc.) and is responsible for typing/transcribing legal documents accurately and within requested timeframes, prioritizing work among assignments and meeting specific deadlines on projects.

· Assist with preparing or proofreading litigation and business documents, including pleadings, discovery, settlements, contracts, client correspondence, etc.

· E-file documents as required.

· Docket deadlines: calendar hearings, mediations, deadlines, trials, etc.

· Prepare daily time entry for Partners and other attorneys, as approved by management and submit in a timely manner.

· Collaborate with Accounting to ensure accuracy in billing pursuant to client requirements; perform Paperless Proforma edits, complete expense reimbursements in a timely manner, prepare invoices for payment as requested by timekeepers.

· Proactively demonstrate effective teamwork and provide assistance to other LAAs as time permits.

· Work cooperatively with other departments and individuals in the firm.

· Independently use sound judgment and initiative to develop project timelines. Anticipate the business needs of the assigned timekeepers; plan ahead and meet deadlines.

· Interact with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism.

QUALIFICATIONS / SKILLS

· 4-8 years prior experience as a legal assistant or legal administrative assistant required.

· Experience in law firm or corporate legal department preferred

· Litigation experience highly preferred; intellectual property related litigation experience is ideal

· Experience working with federal and state courts preferred

· Some college preferred; background in legal studies/paralegal studies a plus.

· Excellent oral and written communication skills, excellent organizational abilities, strong analytical and problem solving skills, and proactive business style required.

· Advanced skills with Microsoft Office required, including Word, Outlook, Excel, and PowerPoint.

· Typing speed of 60 wpm preferred.

PHYSICAL REQUIREMENTS

· Position is generally sedentary in nature; involves sitting most of the time, but may involve the need for inter-office mobility for brief periods of time.

· Ability to occasionally or routinely lift up to 10 - 20 lbs.

· Ability to efficiently communicate.

· Ability to perform repetitive motions required.

· Ability to see and read PC screens, detect color coding, read fine print, and/or normal type size print.

$40/hr.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.