Legal Administrative Assistant - Cannon Law

Cannon Law has been helping clients in Illinois recover from accidents at work or on the road for 30+ years. We are seeking a dedicated and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily office operations and ensuring efficient workflow. This position requires strong clerical skills, attention to detail, and the ability to provide excellent customer support. If you are a proactive individual with a passion for office management and administrative tasks, we encourage you to apply.

Responsibilities

• Setup and manage client files, both paper and electronic.
• Supports the clean-up of diary entries.
• Provides general administrative support, such as photocopying, scanning, and filing documents
• Inputs and updates information in databases and spreadsheets.
• Coordinates logistics for meetings, including room setup and catering.
• Handle day-to-day office operations and ensuring office space is clean, and supplies are always in stock or readily available.
• Assist with letter writing and outgoing mail to clients and mailing list.
• Maintain a record of office supply inventory.
• Answer and direct incoming calls; take and relay messages.
• Sign for deliveries, ensure all mail and packages are distributed accordingly.
• Scan and file all paper mail or other documents.
• Monitor and circulate fax messages
• Input paid expense INV and or Receipts to SB at direction of staff
• Research newsletter and website updates at direction of attorney and/or paralegal
• Update mailing list with new clients
• Run weekly, monthly, quarterly reports

Qualifications

• Previous experience as a legal administrative assistant, receptionist, or in a similar clerical role is preferred.
• Strong proofreading skills with an eye for detail to ensure accuracy in all documentation.
• Excellent customer support skills with the ability to communicate effectively both verbally and in writing.
• Proficient computer literacy, including familiarity with office software applications (e.g., Microsoft Office Suite).
• Ability to type efficiently and accurately while managing multiple tasks simultaneously.
• Strong organizational skills with the capability to manage time effectively in a fast-paced environment.
• Prior experience in office management is a plus but not required.

If you are looking for an opportunity to contribute positively to our team while developing your administrative skills, we would love to hear from you!

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Expected hours: 30 – 40 per week

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Location:

• Chicago, IL 60606