Legal Administrative Assistant at a Top-Tier Law Firm at AdvisorEY.

Our client, a high-profile global law firm, is looking for a Legal Administrative Assistant to support their Palo Alto office. In this role, you will be responsible for ensuring that core tasks such as calendar management, travel arrangements, expenses, editing documents, answering telephones are managed on behalf of the partners, and will also undertake a range of other general administrative support tasks or project work.

About the Role:

• Maintain calendars and schedules for attorneys
• Arrange domestic and international travel and create detailed itineraries
• Demonstrate ethical conduct and ensure client confidentiality
• Consistent and reliable attendance in accordance with work schedule
• Manage own work allocation, productivity, and quality of work with minimum supervision
• Perform other administrative and secretarial duties as they arise
• Support attorney in adhering to the firm’s risk and compliance by tracking and uploading engagement letters/emails and ensuring time recording is completed to meet deadlines
• Assist with the billing process by developing a knowledge of billing procedures, edit bill narratives, prepare client bills, and liaising with Revenue Controllers on behalf of the attorneys
• Handle expense management, submitting claims on a weekly basis

About You:

• 3+ years of administrative experience in law supporting partners
• Proficiency with MS Office, and ability to work with legal technology
• Outstanding time management and organizational skills
• Ability to multitask and possess the good judgement to seek guidance or further input from others
• Strong critical thinking and problem-solving skills
• Strong sense of discretion and integrity
• Excellent written and oral communication skills

Qualified candidates who meet the above requirements should kindly submit their resumes as a word or pdf attachment to Chessa Eskandanian-Yee: chessa@advisorey.com

We thank you for your interest and wish you much success in your search. For more information on us, please visit www.advisorey.com