Leave of Absence Specialist - Colliers Engineering & Design

Colliers Engineering & Design, is seeking a Leave of Absence Specilalist to work in our Rochester, NY office. The Leave of Absence Specialist will oversee and administer leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, and short-term or long-term disability plans.

• Handles the leave of absence administration process from the employee’s initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA/State Leave-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.
• Communicates with employees regarding their needs for leave and/or modified work schedules. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
• Works with Health & Safety to coordinates Leave of Absence for Workers’ Compensation.
• Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work, and relays communication between employees and their managers as applicable.
• Advises managers and employees on the interaction of FMLA, disability, paid leave laws, etc. with paid time off benefits.
• Oversees the return-to-work process.
• Works with employees, managers, accounting, and payroll to ensure proper timesheet codes are utilized for paid or unpaid leaves, and employees receive applicable pay.
• Facilitates leave requests which may include accommodation requests under the ADA.
• Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
• Preserves confidentiality of employee medical documentation and files.
• Maintains knowledge of current, new and changing leave and accommodation policies and laws including the FMLA, ADA, and state and local laws.

• Basic /Minimum Education requirement to perform the job: Bachelor’s Degree in Human Resources (or related field), or equivalent related experience.
• Relevant Years of experience required to perform the role: 5+ years in Human Resources, 2-4 years of Leave of Absence experience.
• Licensure/Certifications: Professional in Human Resources or SHRM-Certified Professional preferred.

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!