Leave of Absence Administrator - PSSI

WHO YOU ARE:

Are you passionate about helping team members during crucial periods of their lives? We are seeking a detail-oriented and empathetic Leave of Absence Administrator to join our team. As a vital member of our Human Resources department, you will play a pivotal role in managing and administering various leave programs, ensuring compliance with federal and state regulations, and providing guidance to team members navigating through leave processes. If you are ready to make a meaningful impact by facilitating a supportive and including workplace environment, apply now and become an integral part of our team dedicated to empowering our team members through their leave journey.

WHO WE ARE:

• The Leader in food-industry-related contract sanitation and food safety
• Over $1 Billion in sales with an excellent history of organic and acquisition growth
• Over 13,000 team members throughout North America
• Corporate headquarters in Atlanta, Georgia with team members working in over 300 customer plants throughout North America

OUR VISION:

To be the leading food safety solutions company that owns the standard of health and safety for our PSSI family and brand protection for our partners.

• Safety: We are committed to the health and safety of our team members and set the standard of food safety for the protection of our customers’ products and brands.
• Integrity: We speak with candor, act with transparency, follow through on our commitments and abide by our principles and values.
• Team: We respect and value our team members, embrace diversity, and invest in their development through coaching and training.
• Customer Focus: We strive to exceed our internal and external customers’ expectations through open communication, relationships, and continuous improvement.
• Achievement: We manage our business to provide opportunities and stability for our team members, and bring value to our customers, owners, and the communities we serve.

WHAT YOU WILL DO:

The Leave of Absence (“LOA”) Administrator will manage and process team member leave requests, ensuring compliance with company policies and legal requirements. This role involves coordinating with team members and managers to facilitate smooth transitions and timely communication during leave of absences. Job duties include:

• Communicate with team members regarding their need for leave and/or modified work schedules.
• Ensure team members are aware of the actions, documentation, and notices required to qualify for and to take leave.
• Manage the Federal Medical Leave Act (“FMLA”) leave administration process from the team members initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.
• Maintain reasonable communication with team members on leave to facilitate smooth and timely return to work.
• Relay communication between team members and their managers during leave within reason.
• Advise managers and team members on the interaction of leave laws with paid time off, workers compensation, and short-term and long-term disability benefits.
• Oversee the return-to-work process for team members returning from extended FMLA, worker’s compensation, or other leave(s).
• Facilitate other leave requests, which may include accommodation requests under the ADA.
• Maintain complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
• Preserve confidentiality of team member medical documentation and files.
• Maintain knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
• Other duties as assigned.

YOUR MUST HAVES:

• Must be 18 years of age or older.
• High School Diploma or General Education Degree (“GED”).
• 2 or more years of experience with leave of absence administration and other legal protections afforded by the FMLA, ADA, and other applicable laws.
• Excellent written and verbal communication skills, organizational skills, and attention to detail.
• Proficient with computer/technology including Microsoft Office and Adobe programs.

WHAT WE PREFER YOU HAVE:

• Associate or Bachelor’s degree in business with human resources emphasis.
• Bilingual (Spanish) skills to include written and verbal translations.

This is a hybrid role, partially based at the Corporate Headquarters, combining time in a traditional office setting with remote work from your professional home office. You will be expected to work on-site at minimum three days a week. The position requires sitting for extended periods of time while working on a computer.