Leasing and Marketing Coordinator - Hines

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies for 2024. Discover endless opportunities to grow and make your mark at Hines.

The Leasing & Marketing Coordinator with Hines at Galleria Edina plays a pivotal role in the seamless integration of tenants within the shopping center, including guiding prospective tenants through the leasing process, ongoing tenant interaction and communication and a variety of leasing and marketing tasks to support Galleria’s overall goals and objectives for the shopping center. Responsibilities include, but are not limited to: 

Leasing Support

• Act as primary point of contact alongside the Galleria Leasing Director for prospective tenants, guiding them through the leasing process.
• Coordinate and facilitate communication between prospective tenants and various internal departments.
• Work alongside Property Manager to obtain LODs and construction timelines, ensuring milestones are met, space is delivered on time, lease requirements are followed, and issues are addressed promptly.
• Maintain leasing tracker and keep updated notes on leasing calls.
• Support leasing efforts with administrative duties related to lease routing for permanent and temporary tenants, including collecting financials and other relevant information needed to process lease documentation.  
• Regularly update View The Space (VTS) software with new information on prospective tenants. Act as primary representative for property for VTS related requests.
• Continuously research contacts for new emerging retail brands and update in the tenant database.

Tenant Communication

• First point of contact for tenant requests, with timely response to questions and comments.
• Coordinate new tenant introduction meetings (in person or via phone) to welcome new Galleria retailers and describe available marketing opportunities.
• Manage the tenant database to ensure all information is current and correct, including store and corporate contacts.
• Create and distribute store memos via Mail Chimp email platform.

Events & Promotions

• Assist in the preparation, coordination and supervision of Galleria events, including securing tenant participation, vendor communication and on-site event management.
• Assistance with planning and implementation of center-wide promotions, including tenant outreach, offer/information compilation and editing/proofing promotional materials.
• Coordinate holiday entertainment, including event scheduling, license agreements, collection of insurance/waivers and on-site event monitoring.

Website

• Continuously monitor and update the Galleria website to ensure accuracy and an excellent user experience.
• Seek out retailer sales, events and new products on a weekly basis for social and website promotion.

Advertising and Public Relations

• Assist with tenant communication and product pulls for Galleria media segments, in addition to on-set support at segments.
• Maintain the on-mall digital signage calendar and update digital signage advertising as needed to ensure that all displayed information is current and relevant.

Miscellaneous

• Assist in coordinating internal meetings and preparing Galleria presentations.
• Code invoices and monitor actual vs. budgeted expenses.
• Complete special projects to support Galleria management staff as requested.

Minimum Requirements include:

• Bachelor’s degree in Marketing, Real Estate or related field from an accredited institution.
• One or more years marketing or leasing experience. Retail understanding/knowledge preferred.
• Excellent interpersonal and communication skills, including reliable follow-through.
• Strong project management and time management skills; attention to detail is essential.
• Ability to multi-task and work effectively under tight deadlines.
• Ability to think creatively, independently, and innovatively.
• Proficient in Microsoft Word, Excel and PowerPoint. Knowledge of SquareSpace and MailChimp programs a plus.
• Flexibility to work a varied schedule, consistent with retail store hours, including occasional weekends and evenings.
• Operate personal computer and other office equipment
• Ability to lift up to 25lbs

At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024.

¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.

We are an equal opportunity employer and support workforce diversity.

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