Leasing/ Executive Assistant - Propolis

 Leasing Agent / Executive Assistant

Job Overview:

We are seeking a dynamic and highly organized Leasing Agent / Executive Assistant to join our team. This hybrid role combines real estate leasing responsibilities with executive administrative support. The ideal candidate will be a self-starter, highly efficient, and adept at multitasking, with strong communication skills and a customer-service orientation. You will assist in leasing residential or commercial properties, while also providing administrative support to executives in the company.

Key Responsibilities:

Leasing Agent Duties:

• Assist prospective tenants by providing property information, conducting tours, and answering questions about available units.

• Handle lease applications, screenings, and documentation to ensure compliance with company policies and legal requirements.

• Prepare and execute leasing agreements and contracts.

• Maintain accurate records of prospective tenants, lease renewals, and property details.

• Coordinate move-ins, move-outs, and related logistics for tenants.

• Follow up on leads, schedule showings, and generate lease renewals.

• Monitor market trends and competitive properties to help set rental rates.

• Ensure the property is well-maintained and report any maintenance issues to management.

Executive Assistant Duties:

• Provide administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements.

• Prepare and proofread correspondence, reports, and presentations.

• Assist with office organization, filing, and maintaining company records.

• Manage office supplies, inventory, and vendor relationships.

• Assist in coordinating company events, meetings, and conferences.

• Handle confidential information with discretion and professionalism.

• Assist with other administrative tasks as needed to support executives and team members.

Qualifications:

• High school diploma or equivalent (Associate's degree or higher preferred).

• Previous experience in real estate leasing, property management, or a customer service role is a plus.

• Strong organizational skills and the ability to manage multiple tasks and deadlines.

• Excellent communication skills, both written and verbal.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and property management software (e.g., Yardi, AppFolio, etc.).

• Ability to work independently and as part of a team.

• Strong attention to detail and problem-solving abilities.

• Real estate license (if applicable, based on location).

Physical Requirements:

• Ability to stand or walk for extended periods during property tours.

• Occasional lifting and carrying of office supplies (up to 25 lbs).

Benefits:

• Competitive salary and performance-based bonuses.

• Health, dental, and vision insurance.

• Paid time off and holidays.

• Professional development opportunities.

Working Hours:

• Full-time position; may require some evening and weekend availability for property showings and meetings.

This combined role is designed for someone who is proactive, adaptable, and enjoys engaging with people while also providing high-level administrative support.