Lease Administrator - Stark Enterprises

The Lease Administrator is responsible for supporting the management of all lease/tenant information. The position will be part of a Lease Administration Team that is a sub-unit of the Company’s Legal department and will be responsible for the following essential functions, including but not limited to:

• Lease Abstracting, Auditing & Analysis:
  • Read and interpret complex Real Estate leases (retail and office).
  • Abstract all key terms and critical dates relating to lease into a defined format.
  • Ensure all lease information is updated accurately, thoroughly and timely into accounting system.
  • Run standardized lease reports to review for accuracy and work with accounting staff to make corrections as needed.
  • Prepare detailed lease analysis as requested by various Company stakeholders.
  • Conduct routine audits to ensure consistent accuracy of information.

• Tenant Account Reconciliations:
  • Correspond with internal team and tenants regarding billing/invoice inquiries on such items as Utilities, HVAC, etc.; seek to quickly rectify outstanding items in order to support the collections process.
  • Monitor Gross Sales Reporting consistently and coordinate with Accounting to bill any overage rent timely.
  • Work with Accounting and Legal to resolve CAM, Tax & Insurance Reconciliations (quarterly or annually) in conjunction with lease language.

• Tenant Insurance Certificate Monitoring
  • Abstract Tenant Insurance Requirements per lease language & ensure accurate information entered into Insurance Tracking System.
  • Review Insurance Certificates to confirm all lease requirements are met.
  • Monitor insurance certificate reports and notify stakeholders of missing or non-compliant certificates.
  • Work to ensure tenant requirements meet any necessary lender requirements and that no gap exists in coverage by reporting differences and rectifying with stakeholders.
• Provide Property Management Support:
  • Maintain electronic library of all lease contracts, amendments and correspondence in an organized file structure.
  • Review Monthly Tenant Reports such as Rent Rolls, Critical Dates, etc., and confirm accuracy to Real Estate Managers and other stakeholders.
  • Manage insurance claims to completion for incidents occurring on Company owned or managed properties.
  • Work with other Company departments to provide information regarding leases, properties and tenants.
  • Coordinates lease related communications with tenants.
  • Other tenant related functions as needed.
• Performs other duties as assigned

Required Education and Experience:

• Associates degree required. Bachelor’s degree preferred.
• 2-4 years related experience in Real Estate Industry.
• Strong Proficiency in all Microsoft Office Applications including Excel, Word and Outlook.
• Possess a detailed understanding of key lease terms and concepts in order to work independently.
• Must be a proficient communicator and listener.
• Organization skills are critical.
• Strong time management skills.
• Ability to work on multiple projects simultaneously.
• Detail oriented and focused on data integrity.
• Math proficiency.
• Strong work ethic and a positive attitude.
• Consistent, precise and dependable.
• Proactively seeks responsibility.
• Professional appearance and demeanor.
• Ability to build strong internal and external relationships.
• Must be able to collect data, draw conclusions and provide insights.
• Knowledge of MRI a plus.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Position Type/Expected Hours of Work: This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel: Travel is infrequent and primarily local during the business day, although some out-of-the-area travel may be expected.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Candidates for this position must be legally authorized to work directly as employees for any employer in the United States without visa sponsorship. Stark Enterprises is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status and any other legally protected characteristic.

The Lease Administrator is responsible for supporting the management of all lease/tenant information. The position will be part of a Lease Administration Team that is a sub-unit of the Company’s Legal department and will be responsible for the following essential functions, including but not limited to:

• Lease Abstracting, Auditing & Analysis:
  • Read and interpret complex Real Estate leases (retail and office).
  • Abstract all key terms and critical dates relating to lease into a defined format.
  • Ensure all lease information is updated accurately, thoroughly and timely into accounting system.
  • Run standardized lease reports to review for accuracy and work with accounting staff to make corrections as needed.
  • Prepare detailed lease analysis as requested by various Company stakeholders.
  • Conduct routine audits to ensure consistent accuracy of information.

• Tenant Account Reconciliations:
  • Correspond with internal team and tenants regarding billing/invoice inquiries on such items as Utilities, HVAC, etc.; seek to quickly rectify outstanding items in order to support the collections process.
  • Monitor Gross Sales Reporting consistently and coordinate with Accounting to bill any overage rent timely.
  • Work with Accounting and Legal to resolve CAM, Tax & Insurance Reconciliations (quarterly or annually) in conjunction with lease language.

• Tenant Insurance Certificate Monitoring
  • Abstract Tenant Insurance Requirements per lease language & ensure accurate information entered into Insurance Tracking System.
  • Review Insurance Certificates to confirm all lease requirements are met.
  • Monitor insurance certificate reports and notify stakeholders of missing or non-compliant certificates.
  • Work to ensure tenant requirements meet any necessary lender requirements and that no gap exists in coverage by reporting differences and rectifying with stakeholders.
• Provide Property Management Support:
  • Maintain electronic library of all lease contracts, amendments and correspondence in an organized file structure.
  • Review Monthly Tenant Reports such as Rent Rolls, Critical Dates, etc., and confirm accuracy to Real Estate Managers and other stakeholders.
  • Manage insurance claims to completion for incidents occurring on Company owned or managed properties.
  • Work with other Company departments to provide information regarding leases, properties and tenants.
  • Coordinates lease related communications with tenants.
  • Other tenant related functions as needed.
• Performs other duties as assigned

Required Education and Experience:

• Associates degree required. Bachelor’s degree preferred.
• 2-4 related experience in Real Estate Industry.
• Strong Proficiency in all Microsoft Office Applications including Excel, Word and Outlook.
• Possess a detailed understanding of key lease terms and concepts in order to work independently.
• Must be a proficient communicator and listener.
• Organization skills are critical.
• Strong time management skills.
• Ability to work on multiple projects simultaneously.
• Detail oriented and focused on data integrity.
• Math proficiency.
• Strong work ethic and a positive attitude.
• Consistent, precise and dependable.
• Proactively seeks responsibility.
• Professional appearance and demeanor.
• Ability to build strong internal and external relationships.
• Must be able to collect data, draw conclusions and provide insights.
• Knowledge of MRI a plus.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Position Type/Expected Hours of Work: This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel: Travel is infrequent and primarily local during the business day, although some out-of-the-area travel may be expected.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Candidates for this position must be legally authorized to work directly as employees for any employer in the United States without visa sponsorship. Stark Enterprises is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status and any other legally protected characteristic.