Lease Administrator, A & F - Hybrid Indy - Heartland Dental- Indianapolis Support Office

Lease Administrator, Accounting & Finance (Indianapolis)

Heartland Dental is the largest dental support organization (DSO) in the United States, supporting approximately 1,650 dental offices across 38 states domestically. Our company is experiencing rapid growth, and we are looking for a dedicated and proven individual to join our Heartland Dental family.

We are hardworking, fun loving, and fast growing – looking for our next perfect fit! Do you want to be part of building the success of Heartland Dental’s next 20 years?

The Lease Administrator will play a crucial role to ensure all leases entered into by Heartland are recorded and accurately reflected in the lease management software. In addition, this role will be a liaison between the multiple internal departments involved in the execution of lease agreements.

To give you an idea of team structure, you will work on a team in the Accounting & Finance
group, reporting into the Lease Administration & Accounting team.

Below is an overview of the duties and responsibilities associated with this position:

• Management of real estate leases in Heartland’s rapidly expanding portfolio
• Record lease agreements and changes into lease management software
• Ensure timely payment of all lease obligations
• Review and reconcile monthly statements as received
• Determine and obtain the proper insurance coverage on all properties
• Assist in recording and collection of sublease income
• Manage landlord and property management updates
• Assist in the review and audit of CAM/NNN statements and determine appropriateness
• Provide customer service to our internal customers
• Participate in cross-functional initiatives to better support our lease administration services

Minimum Requirements:
• Completion of one of the following:
     o Associates degree and 4+ years relevant work experience
     o Bachelor’s degree
• Intermediate experience in real estate (2+ years minimum)
• Detail oriented and process driven
• Strong computer skills, including experience with Microsoft products
• Strong organizational skills, accuracy and attention to detail
• Excellent verbal, written communication and interpersonal skills
• Must be able to effectively handle multiple projects simultaneously in a deadline driven environment

Desirable Qualifications:

• Experience with lease management software, specifically Lucernex
• Experience with Epicor or another large GL software
• Experience with retail leases


Company retains the sole discretion to change the duties of the position at any time.

Preference will be given to candidates in the Indianapolis or Effingham, IL area. The guidelines for returning to in-person work are still in process.

We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.