Lease Administration Assistant - Hughes Marino

About Us

Hughes Marino is a global corporate real estate advisory firm that has represented companies on tens of thousands of projects, helping them develop and execute on winning corporate real estate strategies. We specialize in representing occupiers of real estate in lease negotiations and structuring, owner user acquisitions, construction and project management, portfolio management, lease auditing, lease administration, capital markets, and facility management.

We are proud to be one of the most award-winning companies in the country, having been named the #1 Best Place to Work in the Nation by Fortune magazine, #2 Top Company Culture in the Nation by Entrepreneur, and the #1 Best Place to Work by local business journals in many of our office locations.

For more information on Hughes Marino's dynamic culture, please visit our Hughes Marino blog, Instagram, Facebook, and YouTube.

The Role

Hughes Marino provides our clients, who are tenants in offices, warehouses, and other commercial uses, with portfolio lease administration services. This role will focus on but not be limited to assisting our lease administrator's lease administration duties and responsibilities including:

• Organizing monthly client reports regarding lease dates, expenses, portfolio data, and submissions to clients.
• Assist in resolving client issues by reviewing lease and abstract information, lease terms and other relevant data.
• Assisting with lease abstracts and data entry into lease administration software with accuracy and following our standard processes.
• Assist in processing client rent rolls, landlord invoicing, statements and balancing accounts and ledgers provided to the client (the tenant) by the landlord.
• Assist in preparing export and variance reporting for client's accounting purposes.
• Assist in reviewing client emails, follow-ups, and flagged tasks.

Desired Skills and Experience

• If you are an incredibly detail oriented, organized, and meticulous person with the skills to thrive in a multifaceted, fast-paced environment, then we want to meet you.
• Basic knowledge of commercial leases and financial terms preferable.
• Ability to perform and review basic math calculations.
• Ability to perform essential Excel tasks, formatting, and review.
• Ability to respond to email correspondence and ask relevant questions, based on the lease, preferable.
• Able to establish and maintain a strong working relationship with clients, landlords, and internal partners.
• Able to assist multiple lease administrators to ensure timely workflow.
• Able to act as liaison between clients, landlords and administrators.
• Able to prepare and distribute reports in a timely and accurate manner.
• Able to understand and identify key lease dates is preferable.
• Must be a self-starter and possess a strong ability to handle multiple projects at once and meet deadlines.
• Must have impeccable attention to detail and critical, exacting standards regarding data input and validation of data entries.
• Must be able to manage time effectively and adapt quickly to changing priorities.
• Actual annual compensation within the $55,000- $65,000 range will be dependent upon the individual's skills, experience and qualifications.

Desired Qualifications

• Understanding commercial leases (non-residential) is preferable.
• Bachelor's degree preferred (or equivalent combination of education and experience).
• Some related experience is preferable (handling tasks in lease administration).
• A general understanding of commercial lease administration including the various processes from the tenant's side is preferable.
• Experience reading and interpreting commercial real estate leases, including all related lease documents, lease terminology, and lease clauses is preferable.
• General understanding of lease administration databases is preferable; experience using Lease Harbor/Apex would be a plus.
• Ability to work independently yet also thrive working as a team and enthusiastically approach challenges.
• Possess good organization, oral, written communication, and excellent follow-up skills.
• Strong Microsoft Office proficiency, specifically in Excel.