Lease Administration Analyst - Hughes Marino

About Us

Hughes Marino is a global corporate real estate advisory firm that has represented companies on tens of thousands of projects, helping them develop and execute on winning corporate real estate strategies. We specialize in representing occupiers of real estate in lease negotiations and structuring, owner user acquisitions, construction and project management, portfolio management, lease auditing, lease administration, capital markets, and facility management.

We are proud to be one of the most award-winning companies in the country, having been named the #1 Best Place to Work in the Nation by Fortune magazine, #2 Top Company Culture in the Nation by Entrepreneur, and the #1 Best Place to Work by local business journals in many of our office locations.

For more information on Hughes Marino's dynamic culture, please visit our Hughes Marino blog, Instagram, Facebook, and YouTube.

The Role

Hughes Marino provides our clients, who are tenants in offices, warehouses, and other commercial uses, with portfolio lease administration services. This role will focus on but not be limited to assisting our lease administrator's lease administration duties and responsibilities including:

• Organizing monthly client reports regarding lease dates, expenses, portfolio data, and submissions to clients
• Resolving client issues by reviewing lease and abstract information, lease terms and other relevant data
• Assisting with lease abstracts and data entry into lease administration software with accuracy and following our standard processes and assisting with validation processes
• Providing lease analysis and interpretation for clients as requested
• Processing client rent rolls, landlord invoicing, statements and balancing accounts and ledgers provided to the client (as tenant) by the landlord
• Preparing export and variance reporting for client's accounting purposes
• Reviewing annual operating expense reconciliations
• Reviewing client emails, follow-ups, and flagged tasks.

Desired Skills and Experience

• If you have experience as a commercial tenant Lease Analyst and are an incredibly detail oriented, organized, and meticulous person with the skills to thrive in a multifaceted, fast-paced environment, then we want to meet you.
• Requires basic knowledge of commercial leases and financial terms.
• Ability to perform and review basic math calculations.
• Ability to perform essential Excel tasks, formatting, and review.
• Ability to respond to email correspondence and ask relevant questions, based on the lease, to ensure thorough understanding.
• Able to establish and maintain a strong working relationship with clients, landlords, and internal partners.
• Able to assist multiple lease administrators to ensure timely workflow.
• Able to act as liaison between clients, landlords and administrators.
• Proficient in preparing and distributing a variety of reports in a timely and accurate manner.
• Experience in understanding and identifying key lease dates.
• Must be a self-starter and possess a strong ability to handle multiple projects at once and meet deadlines
• Must have impeccable attention to detail and critical, exacting standards regarding data input and validation of data entries
• Must be able to manage time effectively and adapt quickly to changing priorities
• Actual annual compensation within $55,000- $65,000 range will be dependent upon the individual's skills, experience and qualifications.

Qualifications

• Experience working in commercial (non-residential) real estate required.
• Bachelor's degree preferred (or equivalent combination of education and experience)
• Minimum 2 years' experience required (handling tasks directly related to commercial lease administration)
• A thorough understanding of commercial lease administration including the various processes from the tenant's side
• Experience reading and interpreting commercial real estate leases, including all related lease documents, lease terminology, and lease clauses
• Experience with standard lease administration software; experience using Lease Harbor/Apex is a plus
• Ability to work independently yet also thrive working as a team and enthusiastically approach challenges.
• Possesses good organization, oral, written communication, and excellent follow-up skills.
• Strong Microsoft Office proficiency, specifically in Excel.