Lead Medical Assistant - Lifespan

Summary:

The Lead Medical Assistants reports to the Practice/Clinical Manager. Under the general supervision and in accordance with established policies and procedures coordinates daily activities of Medical Assistants. Assists in the development of staff schedules and work assignments to provide for efficient practice operations. Ensures adherence to established standards of safety and quality by medical assistant staff. Provides guidance to support personnel in collaboration with the Practice/Clinical Manager and providers. Will continue to perform the duties of Medical Assistant � Ambulatory.

Responsibilities:

Provides daily oversight of all Lab tracking including labs tests and procedures. Follows up to ensure that current lab results are received and reported in the patient�s Electronic Medical Record (EMR). Ensures that all abnormal results are reported to physician/provider immediately.

Develops and communicates effective provider and staff schedules. Ensures patient schedules are appropriately supported by medical assistant staff. Maintains patient access to care appointment availability and efficient daily operations. Develops and maintains provider schedule templates.

Assists the Manager and/or the Practice/Clinical Manager in daily coordination of Medical Assistants to ensure efficient patient flow and the appropriate and timely follow-up of assigned tasks (in-basket items). Functions as resource to staff to clarify schedules and practice administrative processes. Participates in interview and selection of Medical Assistants. Provides orientation for new Medical Assistants.

May monitor inventory levels to ensure supplies; equipment and instruments are on hand to meet anticipated needs. Reorders supplies as necessary and within level of authority. Refers orders beyond level of authority to manager. Ensures timely receipt of materials ordered follows up as necessary to determine reason for delays. Ensures materials are stored appropriately upon receipt.

May ensure functional reliability of equipment; identifies malfunctions and makes minor repairs and adjustments. Refers more complex problems to appropriate vendors for resolution. Coordinates maintenance and janitorial needs within department and in area of responsibility. Requests service from maintenance and janitorial vendors and maintain records of services provided. Evaluates quality of service provided. Communicates and resolves issues with appropriate vendors.

Ensures all activities meet or exceed customer expectations. Develops maintains and enhances relationships with others within and outside the practice including practice staff patients and families vendors and others within the Lifespan systems.

Actively participates in committees and/or work teams. May lead practice teams related to quality improvement.

Maintains and enhances own professional expertise through participation in seminars and meetings and through active pursuit of courses in leadership.

Perform duties of medical assistant and provide coverage for practice in times of medical assistant absence. Adheres to Medical Assistant criteria as reflected in Medical Assistant � Ambulatory job description.

Other duties as required.

Other information:

BASIC KNOWLEDGE:

High School graduate or equivalent. Completion of accredited certified medical assistant training program required.

Demonstrates knowledge and skills necessary to provide care to patients throughout the life span with consideration of aging processes human development stages and sensitivity to cultural diversity in each step of the care process.

EXPERIENCE:

Minimum of five years� experience as a medical assistant in a physician office. Familiarity with medical office procedures and terminology highly preferred. Must demonstrate excellent written and oral communication skills and effective prioritization and organizational skills. Experience should demonstrate effective organizational leadership and communications skills to effectively develop effective staff and provider schedules ensure effective patient flow and function as resource to medical assistant staff.

SUPERVISORY RESPONSIBILITY:

Functions as a lead or resource person for Medical Assistants � Ambulatory.

Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status.   Lifespan is a VEVRAA Federal Contractor.

Location: Coastal Medical USA:RI:Providence

Work Type: Full Time

Shift: Shift 1

Union: Non-Union