Lead Administrative Support Assistant from Vanguard Temporaries, Inc.

Key Responsibilities:

• Oversee and guide a team of administrative support assistants, ensuring efficiency and quality in daily office operations.
• Manage calendars, schedule meetings, and coordinate appointments for executives or teams.
• Prepare, proofread, and edit documents, reports, and presentations for internal and external communication.
• Coordinate office logistics, including maintaining office supplies and overseeing vendor relationships.
• Assist in the creation and implementation of office procedures and best practices.
• Handle sensitive information and maintain confidentiality across all administrative functions.
• Serve as the point of contact for resolving complex administrative issues or concerns.
• Assist with data entry, maintaining databases, and generating reports as required.
• Organize and manage special projects, team events, or initiatives.
• Provide ongoing training and support for junior administrative team members.
• Support leadership with ad-hoc administrative duties and tasks as needed.

Qualifications:

• High School Diploma or GED required; Associate's degree or higher in Business Administration, Office Management, or related field preferred.
• Minimum of 3+ years of experience in administrative support, with at least 1-2 years in a lead or supervisory role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent organizational, multitasking, and time-management skills.
• Strong leadership skills with the ability to mentor and manage a small team.
• Exceptional communication skills, both written and verbal.
• Ability to work independently and take initiative, while also collaborating effectively with cross-functional teams.
• High level of attention to detail and accuracy.
• Ability to adapt quickly and manage competing priorities in a fast-paced environment.