Lead Administrative Assistant - Chevron

Total Number of Openings

Provides administrative or office support to nonexecutive employees, departments or functions.

The Lead Administrative Assistant reports to the Health, Safety and Environment (HSE) Strategic Planning and Operations (SPO) General Manager and provides administrative support to the SPO organization. This position requires a high degree of independence, initiative, discretion, accuracy, and attention to detail. Job responsibilities include maintaining calendars, coordinating meetings and special events, arranging domestic and international travel, and following up on team actions. Confidentiality in this role is paramount.

Responsibilities for this position may include but are not limited to:

Office Support/Coordination:

Ensure requests from GM and team are handled promptly. Ensure action items and deadlines are met for various internal and external committees. 

Maintain communication with the HSE leadership team and SPO staff.  Communicate effectively with Chevron contacts and external organizations.

Collaborate well with internal leadership teams and their office support.

Builds and maintains networks within Chevron and external organizations.

Continuously update technical skills (e.g., OneDrive, OneNote, MS Teams). Role modeling technology usage in daily tasks.

Handle special projects, as requested.

Calendar and Travel Management:

Manage calendar and schedule, coordinate logistics for meetings and events. Coordinate domestic and international travel, prepare detailed itineraries. Provide background information for meetings and trips. Track business travel requirements such as passports, visas, and immunizations. Assist team with tracing expenses and compiling expense reports.

Required Qualifications:

• Minimum of 5 years administrative experience. Must be able to handle all activities with a high level of confidentiality, initiative, and independence.

• Demonstrated ability to take initiative, prioritize and meet deadlines. Ability to multi-task, anticipate needs and requirements.

• Relocation Options: Relocation is not offered for this role. Only local candidates will be considered.

• International Considerations: Expatriate assignments will not be considered.

Regulatory Disclosure for US Positions:

Chevron is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at emplymnt@chevron.com.

Chevron participates in E-Verify in certain locations as required by law.