Law Firm Receptionist - Latitude, Inc.

 Receptionist/Office Assistant to sit in its Boston office. The Receptionist/Office Assistant is responsible for answering incoming calls, directing calls to other members of the Firm, greeting clients, vendors, and other guests, demonstrating professionalism at all times.  The Receptionist/Office Assistant will also provide in-person, onsite general administrative support to the Boston office.

JOB RESPONSIBILITIES:  

• Complete light general office tasks, including copying, filing, assistance with mailings, coordinating messenger/courier services and faxing various documents, as requested;
• Light data entry projects may also be assigned; 
• Reserve and maintain accurate record of visiting attorney offices, conference rooms and other space needs in Condeco; 
• Coordinate with Office Services team to set up/clean up meeting spaces (ordering food, coffee, beverages, etc.); 
• Handle check requests for all regular and some intermittent vendors; 
• Assist with kitchen and supply inventory and ordering processes as needed;  
• Coordinate with Office Manager and Facilities on all building management/maintenance matters; 
• Gather and place accurate lunch orders in a timely fashion;
• Coordinate with File Management team, file indexing, send/receive deliveries to/from off-site storage;
• Provide support for conference room technology needs including virtual meeting connections (including Zoom & Teams) which will include without limitation, setting up virtual meetings with multiple laptops and confirming that all equipment is functioning properly; and
• Other miscellaneous administrative tasks, as requested.

QUALIFICATIONS & SKILL Requirements:

• High School Diploma or GED
• 5 years of working in a law firm or professional services environment
• Experience with scheduling software is preferred
• Proficiency in Microsoft Office Suite
• Proficiency with virtual meeting platforms (including Zoom and Teams) and general aptitude with current technology

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