LAS Operations Procurement Specialist I at Exact Sciences

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At Exact Sciences, we’re helping change how the world prevents, detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career, an inclusive culture, and robust benefits to support your life while you’re working to help others.

Position Overview

The Service Operations Procurement Specialist is responsible for the procurement of raw materials, equipment, services, and the contract management process. This particular opening on the team will be heavily involved in the contract management process, for example, execution of enterprise-wide service level agreements, leading business reviews on existing and future service contract needs and working with the various business units to develop service level agreement requirements. Other areas may include the financial review process, supply recommendations from approved supplier list, supporting departments in determination of the most suitable product or service to meet their needs and following documented purchasing methods to meet quality and financial requirements. This role will support the entire purchase order process until good/service is procured. This role will also be responsible for maintaining delivery dates, communicating changes of delivery schedules to end users, expediting orders and resolving discrepancies in orders and deliveries by working closely with the buyers and third parties as necessary.

This is a fully onsite position.

Essential Duties

Include but are not limited to the following:

• Prepare and execute service level agreements across the enterprise.
• Conduct regular business reviews with key stakeholders.
• Review contract terms and conditions and make recommendations on behalf of the business.
• Support the entire purchase order process, including appropriate documentation, data entry, submission, order expediting, and reconciliation of related issues.
• Identify and communicate changes in schedules and delivery with applicable teams and end users to achieve resolution.
• Prepare reports, metrics, and data summaries, as requested.
• Provide concise and timely communication to internal and external customers.
• Reconciliation of outstanding Purchase Orders including but not limited to working with warehouse personnel, vendors, buyers, and requestor.
• Build and maintain vendor relationships including but not limited to price negotiations.
• Assist the Accounts Payable team with timely resolution and information gathering related to invoicing or quoting discrepancies/concerns.
• Ensure appropriate approvals are obtained in a timely manner to support placement of purchase order.
• Review available reports to determine material supply needs and take appropriate actions to meet those needs.
• Work cross-functionally with teams across the organization.
• Adaptable, open to change, and able to work in ambiguous situations and respond to new information or unexpected circumstances required.
• Work with Supply Chain teams to analyze lead times for accuracy and streamline purchasing strategy.
• Evaluate vendors, maintain, and update vendor information, including contacts, pricing, lead times and services provided. 
• Assist in locating and purchasing parts, supplies and materials.
• Perform other related duties as assigned by management. 
• Good verbal and written communication skills and customer service oriented with professional interpersonal skills.
• Creative problem-solving abilities.
• Strong attention to detail.
• Proficiency in general business procedures and capable of prioritizing workflow.
• Independent self-starter with positive attitude and above average organizational skills.
• Demonstrated attention to detail and accuracy.
• Ability to frequently and accurately communicate with employees, customers, and vendors in person or electronically.
• Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
• Support and comply with the company’s Quality Management System policies and procedures.
• Regular and reliable attendance.
• Ability to work designated schedule.
• Ability to work overtime as needed.
• Ability to lift up to 40 pounds for approximately 5% of a typical working day.
• Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately ­­90% of a typical working day.
• Ability to work on a computer and phone simultaneously.
• Ability to use a telephone through a headset.
• Ability to comply with any applicable personal protective equipment requirements.
• Ability to travel 10% of working time away from work location, may include overnight/weekend travel.
• Ability and means to travel between Madison locations.

Minimum Qualifications

• Bachelor’s degree in Business, IT, Supply Chain, or related field; Associates degree in business, supply chain management or related field and two years’ relevant experience; or High School Diploma/General Education Diploma and 4 years of relevant experience in lieu of degree.
• 1+ years of experience in the following:
  • Buying
  • Supply chain
  • Inventory management
  • ERP systems
• Proficient computer skills including Internet navigation, Email usage, and word processing.
• Demonstrated proficiency in Microsoft Office programs, such as: Word, Excel, PowerPoint, Outlook, SharePoint, or Teams.
• Authorization to work in the United States without sponsorship.
• Demonstrated ability to perform the Essential Duties of the position with or without accommodation.

Preferred Qualifications

• Experience working within SAP.
• 1+ year of experience with database, spreadsheets, and statistical programs.
• Knowledge of ISO 17025:2005 and 21 CFR Part 820 requirements regarding inspection, measuring, and test equipment.

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Salary Range:

$60,000.00 - $97,000.00

 

The annual base salary shown is for this position located in US - WI - Madison on a full-time basis. In addition, this position is bonus eligible, and is eligible to be considered for company stock at hire and on an annual basis.

Exact Sciences is proud to offer an employee experience that includes paid time off (including days for vacation, holidays, volunteering, and personal time), paid leave for parents and caregivers, a retirement savings plan, wellness support, and health benefits including medical, prescription drug, dental, and vision coverage. Learn more about our benefits.

Our success relies on the experiences and perspectives of a diverse team, and Exact Sciences fosters a culture where all employees can develop personally and professionally with a sense of respect and belonging. If you require an accommodation, please contact us here.

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We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law. Any applicant or employee may request to view applicable portions of the company’s affirmative action program.

To view the Right to Work, E-Verify Employer, and Pay Transparency notices and Federal, Federal Contractor, and State employment law posters, visit our compliance hub. The documents summarize important details of the law and provide key points that you have a right to know.