Manager of AP and Payroll Contractor - Onsite at Viva USA Inc.

Title: Manager of AP and Payroll Contractor - Onsite

Description:

SUMMARY/OBJECTIVE

The Manager of Accounts Payable and Payroll will be responsible for managing daily operations and supervising the Accounts Payable and Payroll team. Areas of responsibilities include accounts payable functions, ensuring expense reports are processed on time and accurately, as well as the accurate processing of payroll.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides oversight and management of disbursement and payroll operations.
Manages staff dedicated to the support and execution of clientvendor payments and payroll activities.
Manages and oversees the daily workflow of accounts payable. This includes:
Maintains the knowledge of accounts payable processes, tools, and data to refine the current state and/or implement new functionality to create efficiencies.
Reviews invoices, GL coding, and new vendor setup.
Provide oversight and approvals of accounts payable operations to ensure accurate and timely payment processing.
Manages annual 1099 filings.
Ensure accounts payable procedures are updated and accurate.
Manages and oversees the daily workflow of payroll. This includes:
Manages bi-weekly and out of cycle payroll to ensure timely and accurate processing of payroll transitions using the payroll system (ADP Workforce Now).
Ensures timesheets are completed on time and accurate.
Reviews pre/post payroll processes reports and reconciliation.
Ensures all payroll income tax setup in various states as needed.
Collaborates with Human Resources and Accounting teams.
Ensures expense reports procedures are followed and transactions approved according to policy.
Ensure payroll and expense report procedures and processes are updated and accurate.
Participate in internal and external audits.
Perform human resource management activities including: identifying performance problems,developing plans for, remedial action, evaluating performance, and interviewing and selecting staff.
Other duties as assigned.

CORE COMPETENCIES

Plans and Aligns: the ability to ensure our business and work plans align with organizational goals.Linking each action and initiative to impacts on other departments.
Communicates Effectively: the ability to communicate effectively in multiple modes and in a way that fosters understanding and dialogue. Engaging with others in a way that demonstrates emotional intelligence.
Customer Focus: the ability to provide the best service to customers (internal and external) and exceed their expectations while maintaining the highest level of integrity.
Collaborates: the ability to Building partnerships and relationships across the organization to meet shared objectives.

SUPERVISORY RESPONSIBILITY (if applicable)
Interview and select staff
Develop performance metrics and manage performance including identifying performance problems and development plans for remedial action
Evaluate staff performance
Provide guidance and oversight to staff
Establish and manage staff projects and task priority
Conduct and/or implement training sessions and other forms of learning tools

EDUCATION, EXPERIENCE AND SKILLS

Bachelor Degree in Finance, Accounting, and/or relevant technical training and certifications.
Five (5) to Seven (7) years of professional directly related experience.
Three (3) to Four (4) years of management or internal operational/technical leadership experience.
Experience with accounting systems and applications including (GL Accounting systems, Great Plains,Management Reporting, Concur, ADP Workforce Now, and Coupa.)
Knowledge of FASB, SEC requirements, Sarbanes Oxley, Generally Accepted Accounting Principles,accounting best practices, and cross functional accounting impacts.
Strong understanding of federal and state laws and regulations as applicable to payroll.
Strong analytical, problem-solving skills, exceptional attention to detail, enter data with consistent accuracy and ability to maintain strict confidentiality.
Detailed understanding and knowledge of human resource rules and regulations including those related to ERISA, COBRA, FMLA, ADA, Worker s Compensation, Medicare, Social Security and DOLrequirements.
Proficient in Microsoft 365.
Excellent interpersonal, written and communication skills, and the ability to influence others.
Strong project management skills and experience with a proven history of results.
Managing multiple priorities simultaneously through strong prioritization, and organization skills.

LICENSES, CERTIFICATES

Certified Payroll Professional Preferred

PHYSICAL DEMANDS

While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. This is largely a sedentary role;
however, the employee may occasionally be required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Mandatory skills:

GL Accounting systems, Great Plains, Management Reporting, Concur, ADP Workforce Now, Coupa,
FASB, SEC requirements, Sarbanes Oxley, Generally Accepted Accounting Principles, accounting, accounting impacts,
human resource, human resource management, ERISA, COBRA, FMLA, ADA, Worker s Compensation, Medicare, Social Security, DOL requirements,
Microsoft 365,
project management,
Accounts Payable, accounts payable functions, accounts payable procedures,
Reviews invoices, GL coding, payment processing

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

Account co-ordinator: Binodh Thankappan

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008