Lab Operations Facilities Coordinator - Jones Lang LaSalle Incorporated

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Job Summary

Assist with coordination, /communication, /scheduling of all lab operations and maintenance of Meta owned equipment. Coordinate with the Lab Operations Manager for maintenance planning, scheduling and vendor/lab operations team communication. Actively monitor all lab tasks/work orders ensuring proper assignment and routine updating/completion. 

Job Overview

The Lab Operations Coordinator will provide routine support to lab operations management team and technicians. Responsibilities will include but are not limited to: tTask/work order hygiene audits/alterations, ensuring correct access and vendor escorting provisions, support consumables inventory management/ordering, vendor communication, vendor badging and tool/PPE checklist management/ordering. 

Job Functions  

• Support management needs for all lab maintenance and operations in assigned properties
• Routinely communicate with vendors/lab operations staff to ensure alignment and avoid issues/misses
• Audit tasks/work orders to validate proper hygiene and commentary
• Assist with vendor coordination, scheduling and access provisions
• Manage vendor badging process 
• Maintain ethical, professional, and courteous relations with vendors, lab operations team and users   
• Provide prompt and courteous response to requests within the guidelines set forth by JLL/Meta 
• Assist in the establishment, implementation, and maintenance set forth by Meta, JLL, and the lab management teams
• Adhere to all Meta, JLL, and building property management policies and procedures, perform all duties in a safe manner, and help ensure compliance with city, state and federal safety and environmental laws, codes, standards and regulations
• Actively participate in required training activities and seminars 
• Collaborate in the utilization of inventory control programs with appropriate parts/consumables stocking levels with accurate and timely records of receipts and issues
• Assist lab operations staff with ordering correct equipment, tools, and PPE as appropriate for assigned tasks
• After hours availability for Lab Operations emergencies
• Ensure the documentation and electronic file systems are in accordance with the standard practice of Meta
• Recognize opportunities to reduce expenses without compromising customer satisfaction and prepare recommendations
• Utilize computer equipment to compose routine correspondence, handle high volume of electronic mail, spreadsheets, and report generation with a high level of professionalism
• Assume additional responsibilities as delegated by the Lab Operations Manager in alignment with Meta and JLL operations

Experience Requirements

• 2+ years in relatable fields
• Experience with lab systems, tooling and consumables management (recommended)
• Strong initiative, customer service orientated, and ability to function as part of a complex team 
• Vendor management and administration experience required
• Worked within lab and cleanroom environments (recommended)
• Experience working within high stress and demanding environments 

Job/Skill Requirements

• Proper response procedures for emergencies, maintains calm demeanor in emergency situations, and effective communication with cross functional teams
• Meets highest attendance and punctuality requirements
• Efficient prioritization to meet deadlines and Meta's expectations
• Operates laptop, smartphones, and other office equipment
• Interact with employees, visitors, and vendors with poise and diplomacy   
• Apply principles of rational systems and deal with situations where only limited standardization exists
• Possess initiative to assume additional responsibilities 
• Communicate effectively both verbally and written 
• Possess excellent grammar and proofreading abilities 
• Ability to function autonomously
• Read and understand a variety of instructions (including written, oral, or schedule forms)
• Display computer efficiency to adapt to changing requirements within the lab operation programs

Working Environment

• Work indoors approximately 90% of the time and outdoors approximately 10% of the time
• Use olfactory, auditory, and visual senses
• Meet the shift working requirements of the assigned property; shifts may include early mornings, late evenings, weekends, and some holidays
• Work overtime and after hours as business needs deem appropriate
• Emergency response to limit operational downtime

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site –Redmond, WA

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

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Accepting applications on an ongoing basis until candidate identified.